Scope
Reference
T2516
Description
The supply and delivery of a range of waste collection sacks. Plastic sacks of various colours and logos and paper sacks are required across Belfast City Council departments. Please note that a PME was carried out under reference 2024/S 000-038425, procurement OCID ocds-h6vhtk-04c0b6
Total value (estimated)
- £800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
The Council reserves the right to extend/renew the Contract up to a further two years on an annual basis. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period:
Additional items to reflect the changing company requirements or changes to applicable legislation (e.g. H&S, environmental or COVID). This may include variants of the items listed in Schedule 4 - Pricing Schedules; The Council may if required seek quotations/ spot prices for other Goods throughout the Contract Period depending on operational needs. Any additional items shall be delivered within 4 weeks from placement of order
Large scale projects by the Council where large bulk purchases are required may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in these circumstances where value for money is not demonstrated.
The Council reserves the right to add or remove items from the Contract in line with the Council's requirements. Where the Council identifies an item they require that is not listed within the Pricing Schedule, the Contractor must provide the product at the catalogue price less the discount level applied to similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations.
Main procurement category
Goods
CPV classifications
- 19640000 - Polythene waste and refuse sacks and bags
- 44613800 - Containers for waste material
Submission
Enquiry deadline
10 June 2025, 12:00pm
Tender submission deadline
16 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Contract Value | Price | 60% | |
| Ordering and Supply Management | 30% Quality Weighting applied. For this quality criteria there are 40 marks available out of 100 marks. The score obtained is then calculated as a percentage score out of 30%. i.e out of 12 |
Quality | 12% |
| Achieving Contract Objectives | 30% Quality Weighting applied. For this quality criteria there are 40 available marks out of 100. The score obtained is then calculated as a percentage score out of 30%. i.e out of 12 |
Quality | 12% |
| Social Value | Quality | 10% | |
| Contract and Performance Management | 30% Quality Weighting applied. For this quality criteria there are 20 marks available out of 100 marks. The score obtained is then calculated as a percentage score out of 30%. i.e out of 6 |
Quality | 6% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland