Section one: Contracting authority
one.1) Name and addresses
Durham University
South Road
DURHAM
DH13LE
Contact
Chris Slade
procurement.office@durham.ac.uk
Country
United Kingdom
NUTS code
UKC1 - Tees Valley and Durham
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gas Appliance and Mechanical Services Maintenance, Service and Repair
Reference number
OJEU21-003
two.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The intention of this work is to provide an effective inspection, testing and
maintenance/repair service on the gas appliances and associated plant room equipment
installed within properties under the ownership/control of the University.
The Service Contractor will ensure appliances are operating safely, efficiently and in
accordance with the manufacturer's recommendations.
The Service Contractor shall provide all the necessary plant, labour and materials for the
satisfactory execution of this maintenance contract to the approval of the Director of the
Estates and Buildings and/or his representative.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £298,321 / Highest offer: £494,428 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC1 - Tees Valley and Durham
Main site or place of performance
Durham University, Science Site, Stockton Road, Durham, DH1 3LE
two.2.4) Description of the procurement
The Service Contractor shall carryout maintenance on the gas appliances detailed in the
equipment schedule reference Gas Appliance schedule which forms an appendix to this
contract specification document.
The Service Contractor shall provide the following:
• Carry out a full yearly service on each appliance as detailed in the appliance/burner
manufacturer's instructions.
• All annual inspections shall include a combustion efficiency test. Variable output boilers
should be tested to ensure the combustion is within manufacturers recommendations
throughout the range of fire. The Service Engineer shall make the appropriate adjustments to
ensure that the appliance(s) is/are operating at optimum efficiency.
• Carry out the appropriate annual gas safety inspection.
• Records - the Service Contractor shall provide a service report and the appropriate gas
safety record certificate for each location where an appliance(s) is/are installed.
• Yearly LTHW closed water system sampling and analysis to advise current water treatment
levels. A LTHW closed water spreadsheet is included in Appendix B in this tender package. It
is a requirement of this contract that the systems highlighted within the pricing schedule are
sampled on an annual basis.
• Yearly Inspection/ cleaning of LTHW closed water system plant room strainers (Assume 1
per appliance and one primary).
• Yearly internal inspections and condition reporting on waterside of direct fired water
heaters.
• Carry out yearly operational checks on plant room pressurisation units, pumps, expansion
vessels serving the heating system (Assume 1 x press unit and 2 x Expansion). It is a
requirement of this contract that for the systems highlighted within the pricing schedule an
annual Mechanical Services Inspection is completed. An example "LTHW Mechanical
Sevices Inspection" spreadsheet is included as an Appendix A in this tender package.
• Yearly testing and certification of RPZ Valves as required (currently 23 installed). To be
completed by an engineer with the new RPZ Valve Aim v2 qualification.
• Annual updating of asset register and condition report
• Provide a breakdown/repair call out service
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Two further extension periods of 12 months are available, subject to requirement and supplier performance.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-010994
Section five. Award of contract
Contract No
OJEU21-003
Title
Gas Appliance and Mechanical Services Maintenance, Service and Repair
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2021
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Engie Services LTD
Newcastle
Country
United Kingdom
NUTS code
- UKC - North East (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £298,321 / Highest offer: £494,428 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Durham
Durham
Country
United Kingdom