Section one: Contracting authority
one.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TG
Contact
Mr Chris Keenleyside
chris.keenleyside@gloucestershire.gov.uk
Telephone
+44 1452324329
Country
United Kingdom
NUTS code
UKK13 - Gloucestershire
Internet address(es)
Main address
https://www.gloucestershire.gov.uk
Buyer's address
https://www.gloucestershire.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/?ReadForm&login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/?ReadForm&login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GLOUCESTERSHIRE COUNTY COUNCIL ARE PROCURING A HOSTED COTS ASSET MANAGEMENT SOLUTION FOR THEIR INTEGRATED COMMUNITY EQUIPMENT SERVICE
Reference number
DN545258
two.1.2) Main CPV code
- 72212430 - Inventory management software development services
two.1.3) Type of contract
Services
two.1.4) Short description
.Gloucestershire County Council (The Council)The Council is looking to procure a Commercial Off The Shelf (COTS) cloud based asset management database solution and associated barcode scanners and printers to meet the combined requirements of health and social care teams across a number of organisations within Gloucestershire who access equipment and technology services through the Section 75 pooled budget arrangement. A pooled budget is a partnership arrangement whereby NHS organisations and local authorities contribute an agreed level of resource into a single pot (the ‘pooled budget’) that is then used to commission or deliver health and social care services.
For the avoidance of doubt we are not procuring a development contract i.e. bidders must have an existing solution which meets our requirement at the time of bidding.
We wish to complete a successful procurement process that attracts competition in order to achieve value for money for the Council
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
This is a service and hardware procurement. The winning bidder will be responsible for the provision of: #stock management software including implementation, ongoing maintenance and support, training etc; # hosting service and the necessary environments set out in the specification; #for the supply of the necessary printers and handheld devices that are required to deliver the solution; # managing warranties on the hardware and any ongoing repair and maintenance; # a comprehensive reporting system that provides monthly reports on system performance as well assisting with stock management in and out of the warehouse. # due to the criticality of the service the supplier will be required to have an effective Business Continuity and Disaster Recovery Plan.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Council at it sole discretion will be able to call off via the change control process two (2), 12 months periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The optional Services are listed on a tab within the pricing table which is part of the ITT pack that is published,, these are in addition to the options to extend the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 September 2021
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 September 2021
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Gloucestershire County Council
Gloucester
GL1 2TH
Country
United Kingdom