Section one: Contracting authority
one.1) Name and addresses
Gloucestershire County Council
Shire Hall
Gloucester
GL1 2TH
Contact
Mrs Foong Ken Pagan
foongken.pagan@gloucestershire.gov.uk
Telephone
+44 1452425586
Country
United Kingdom
NUTS code
UKK13 - Gloucestershire
Internet address(es)
Main address
https://www.gloucestershire.gov.uk
Buyer's address
https://www.gloucestershire.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
School Meals and Shire Hall Catering Services Framework Agreement
Reference number
DN567428
two.1.2) Main CPV code
- 55523100 - School-meal services
two.1.3) Type of contract
Services
two.1.4) Short description
Gloucestershire County Council (GCC) is procuring a Framework Agreement for the supply of school meals in 170 primary, secondary and special schools in Gloucestershire; and the supply of catering services at Shire Hall.
The Framework Agreement consists of two Lots;
Lot 1 the supply of school meals in 170 primary, secondary and special schools in Gloucestershire.
Lot 2 the supply of catering services at Shire Hall only.
The Framework Agreement for the supply of school meals will be effective from 28th July 2022 to 31st July 2026. The estimated total framework value is £45 Million over its term. The Lot 1 Call-Off Contracts shall continue for a minimum period of 2 years and include options to extend their terms for a further period of not more than 4 years.
The Framework Agreement for the supply of catering services at Shire Hall will be effective from 1st August 2022 to 31st July 2026. The pre-Covid value of the Shire Hall catering is £1 million over 4 years. However, this figure will probably reduce, as the medium and long term staffing levels at Shire Hall may only be 25-40% of the pre-Covid levels. The Lot 2 Call-Off Contract shall continue for a period of 4 years.
Lots 1 and Lot 2 will be awarded separately. Bidders for Lot 1 will also be required to bid for Lot 2. The Authority reserves the right not to award any lot.
Site Visits will held on 14th September 2021, refer to the documents GCC Site visits Lot 1, GCC Site visits Lot 2 and Site Visits Agenda.
Due to restrictions, only one representative from each company will be allowed to attend site visit.
Confirmation of the representatives Name, Position and Company needs to be emailed to support@gloucestershire.gov.uk by Friday 10th September 2021
A Lateral flow test will need to be taken on Monday 13th September 2021 by each representative and the clear result confirmed by email to support@gloucestershire.gov.uk
Mask wearing is part of GCC corporate policy, and is in enforcement when on premises.
TUPE
Please note that TUPE will apply for Lot 1 School Meals.
In order to obtain the TUPE details you will need to complete, sign and return the Confidentiality Certificate (Appendix A).
The Confidentiality Certificate (Appendix A) should be returned via Supplying the South West. https://www.supplyingthesouthwest.org.uk/
Please ensure you use the messaging functionality to return the duly signed Confidentiality Agreement.
Please note that if you do not obtain the TUPE information your bid may be regarded as non-compliant.
two.1.5) Estimated total value
Value excluding VAT: £46,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 School Meals
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
Gloucestershire County Council (GCC) is procuring a Framework Agreement for the supply of school meals in 170 primary, secondary and special schools in Gloucestershire.
The Framework Agreement for the supply of school meals will be effective from 28th July 2022 to 31st July 2026. The estimated total framework value is £45 Million over its term. The Lot 1 Call-Off Contracts shall continue for a minimum period of 2 years and include options to extend their terms for a further period of not more than 4 years.
Please note that Bidders for Lot 1 will also be required to bid for Lot 2.
Site Visits will held on 14th September 2021, refer to the documents GCC Site visits Lot 1, GCC Site Visits Lot 2 and Site Visits Agenda for further information.
Due to restrictions, only one representative from each company will be allowed to attend site visit.
Confirmation of the representatives Name, Position and Company needs to be emailed to support@gloucestershire.gov.uk by Friday 10th September 2021
A Lateral flow test will need to be taken on Monday 13th September 2021 by each representative and the clear result confirmed by email to support@gloucestershire.gov.uk
Mask wearing is part of GCC corporate policy, and is in enforcement when on premises.
TUPE
Please note that TUPE will apply for Lot 1 School Meals.
In order to obtain the TUPE details you will need to complete, sign and return the Confidentiality Certificate (Appendix A).
The Confidentiality Certificate (Appendix A) should be returned via Supplying the South West. https://www.supplyingthesouthwest.org.uk/
Please ensure you use the messaging functionality to return the duly signed Confidentiality Agreement.
Please note that if you do not obtain the TUPE information your bid may be regarded as non-compliant.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
TUPE applies for Lot 1 School Meals
two.2) Description
two.2.1) Title
Lot 2 Shire Hall Catering Services
Lot No
2
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UKK13 - Gloucestershire
two.2.4) Description of the procurement
Gloucestershire County Council (GCC) is procuring a Framework Agreement for the supply of catering services at Shire Hall.
The Framework Agreement for the supply of catering services at Shire Hall will be effective from 1st August 2022 to 31st July 2026. The pre-Covid value of the Shire Hall catering is £1 million over 4 years. However, this figure will probably reduce, as the medium and long term staffing levels at Shire Hall may only be 25-40% of the pre-Covid levels. The Lot 2 Call-Off Contract shall continue for a period of 4 years.
Site Visits will held on 14th September 2021, refer to the documents GCC Site visits Lot 2 and Site Visits Agenda for further information
Due to restrictions, only one representative from each company will be allowed to attend site visit.
Confirmation of the representatives Name, Position and Company needs to be emailed to support@gloucestershire.gov.uk by Friday 10th September 2021
A Lateral flow test will need to be taken on Monday 13th September 2021 by each representative and the clear result confirmed by email to support@gloucestershire.gov.uk
Mask wearing is part of GCC corporate policy, and is in enforcement when on premises.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 October 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Gloucestershire County Council
Gloucester
GL1 2TH
Country
United Kingdom