Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Frontline Procurement, Swansea Bay University Health Board, Block A, Neath Port Talbot Hospital, Baglan Way.
Baglan
SA12 7BX
Contact
Nicola Craven
Telephone
+44 2921501500
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DIRECTLY CONTRACTED DENTAL SERVICES FOR RESIDENTS OF CASWELL CLINIC AND TAITH NEWYDD WARDS
Reference number
TENDER REFERENCE: SBU-CP-59289
two.1.2) Main CPV code
- 85130000 - Dental practice and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Caswell Clinic and Taith Newydd wards are Mental Health Units situated at Glanrhyd Hospital in Bridgend.
Caswell Clinic consists of five wards in total; two acute assessment and treatment wards (Tenby and Cardigan wards), one rehabilitation ward (Ogmore ward) one high dependency ward (Penarth ward) and one female admission ward (Newton Ward). There are a total of 61 beds.
Taith Newydd wards consists of two low secure male only inpatient wards; Rowan and Cedar wards. There are a total of 28 beds.
Caswell Clinic is commissioned by NHS Wales Joint Commissioning Committee to serve the populations of Swansea Bay University Health Board (SBUHB), Cwm Taf Morgannwg University Health Board, Hywel Dda University Health Board, Cardiff and Vale University Health Board and Powys Teaching Health Board. Taith Newydd wards provides care for patients from Bridgend, Swansea, and Neath and Port Talbot. SBUHB is in the process of installing a bespoke dental suite at Caswell Clinic, which will be completed by late May 2025. SBUHB are seeking to procure the delivery of this dental service in line with the criteria outlined in this specification.
Three sessions of 4 hours per week are required in the first year. It is anticipated that a reduction to two sessions will be required from the second year. Sessions are to be delivered by a multi-disciplinary team. When treating patients, dental clinicians must always be supported by a Dental Care Professional (DCP) or, in exceptional circumstances, another healthcare professional.
The service will operate for 52 weeks per year as detailed below:
Year 1:
- Monday
- Wednesday
- Friday
From Year 2 onwards:
- Tuesday
- Friday
Time of day for each session will be agreed between Service and Provider.
The dental team is to allow 30 minutes during each session for both preparation and clear up.
The sessional rate will be 495.29 GBP, which is inclusive of all costs, including consumables, cleaning, sterilization, additional equipment and staffing.
two.1.5) Estimated total value
Value excluding VAT: £231,796
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
- 85131000 - Dental-practice services
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
Main site or place of performance
The Dental Suite is situated in Caswell Clinic in Glanrhyd Hospital in Bridgend, CF31 4LN.
two.2.4) Description of the procurement
Caswell Clinic and Taith Newydd wards are Mental Health Units situated at Glanrhyd Hospital in Bridgend.
Caswell Clinic consists of five wards in total; two acute assessment and treatment wards (Tenby and Cardigan wards), one rehabilitation ward (Ogmore ward) one high dependency ward (Penarth ward) and one female admission ward (Newton Ward). There are a total of 61 beds.
Taith Newydd wards consists of two low secure male only inpatient wards; Rowan and Cedar wards. There are a total of 28 beds.
Caswell Clinic is commissioned by NHS Wales Joint Commissioning Committee to serve the populations of Swansea Bay University Health Board (SBUHB), Cwm Taf Morgannwg University Health Board, Hywel Dda University Health Board, Cardiff and Vale University Health Board and Powys Teaching Health Board. Taith Newydd wards provides care for patients from Bridgend, Swansea, and Neath and Port Talbot. SBUHB is in the process of installing a bespoke dental suite at Caswell Clinic, which will be completed by late May 2025. SBUHB are seeking to procure the delivery of this dental service in line with the criteria outlined in this specification.
Three sessions of 4 hours per week are required in the first year. It is anticipated that a reduction to two sessions will be required from the second year. Sessions are to be delivered by a multi-disciplinary team. When treating patients, dental clinicians must always be supported by a Dental Care Professional (DCP) or, in exceptional circumstances, another healthcare professional.
The service will operate for 52 weeks per year as detailed below:
Year 1:
- Monday
- Wednesday
- Friday
From Year 2 onwards:
- Tuesday
- Friday
Time of day for each session will be agreed between Service and Provider.
The dental team is to allow 30 minutes during each session for both preparation and clear up.
The sessional rate will be 495.29 GBP, which is inclusive of all costs, including consumables, cleaning, sterilization, additional equipment and staffing.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £231,796
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 2 Year Term, then 1 + 1 option for extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
As appropriate under GDS Regulations
three.2.2) Contract performance conditions
As per tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 June 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 June 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Prior to 30th June 2029
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=150967
(WA Ref:150967)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom