Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Support Chain Information Systems (SCIS)
DE&S Digital, Abbey Wood, #4342, NH4 - Elm 3b
Bristol
BS34 8JH
Contact
Karl Maas
For the attention of
Karl Maas
Email(s)
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
https://www.gov.uk/government/organisations/defence-equipment-and-support
Address of the buyer profile
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=51826
Further information
Further information can be obtained from the above mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities:
No
Section two: Object
two.1) Title attributed to the contract by the contracting authority/entity:
Joint Equipment Maintenance Management Application
two.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance
United Kingdom
NUTS code
- UK - United Kingdom
two.3) Information on framework agreement
The notice involves the establishment of a framework agreement: No
two.4) Short description of nature and scope of works or nature and quantity or value of supplies or services
The Support Chain Information Team (SCIS) within Defence Equipment and Support (DE&S) is preparing to initiate a competitive procurement process to award a contract for a new Joint Equipment Maintenance Management Application (JEMMA). JEMMA will replace the JAMES capability currently provided.
JEMMA will provide an intuitive and powerful Management Information System (MIS) through a managed service, that delivers a range of tools delivering a true through-life management capability for the millions of military equipment assets used by the UK Armed Forces. JEMMA will be relied upon by the Ministry of Defence and their supporting contractors to rapidly identify the location, quantity, configuration and mission-readiness of all its land-based equipment, and increasingly those supporting operations at sea. This system will be key in the management of equipment activity and tasking with detailed focus on through life maintenance activities, as well as connecting the supply chain and other MOD logistics systems on which the UK’s Armed Forces equipment rely. JEMMA must be able to support rapid, insightful and cost-effective decision making to ensure the sustainment of UK defence global operations.
Lots
This contract is divided into lots: No
two.5) Common procurement vocabulary (CPV)
- 72320000 - Database services
Additional CPV code(s)
- 48430000 - Inventory management software package
- 48451000 - Enterprise resource planning software package
- 48610000 - Database systems
- 48612000 - Database-management system
Section six: Complementary information
six.1) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.2) Additional information
1. Description
The Support Chain Information Support team (SCIS) within Defence Equipment and Support (DE&S) continues to prepare to initiate a competitive procurement process to award a contract for a new Joint Equipment Maintenance Management Application (JEMMA).
JEMMA will provide an intuitive and powerful Management Information System (MIS) through a managed service, that delivers a range of tools delivering a true through-life management capability for the millions of military equipment assets used by the UK Armed Forces. A fuller description is provided in the previous Prior Information Notice: https://www.find-tender.service.gov.uk/Notice/016988-2021 and within the Early Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/520ba995-f28e-4e14-8545-2d1a28beeb87.
2. Procurement Timescales & Contract Value.
The Authority anticipates issue of Contract Notice and to start Supplier Selection in January 2022 with the issue of an invitation to negotiate in April 2022. The current estimated value range of the Contract is between £20M-£100m.
3. Industry Day.
Prior to initiating the procurement, it is confirmed that the Authority intends to hold an Industry Day on 29 September 2021. The current location is the Holiday Inn, Filton Bristol, BS16 1QX. Government and local Covid-19 rules and restrictions may mean that the location or approach will change. Attendance is by application only and the details of that process are in the following paragraphs.
The purpose of the industry day, and the follow-on engagement, is principally to brief the JEMMA requirement, without commitment at this stage, and to:
• Help MOD better understand market capability
• Ensure that the requirement is accurately understood and deliverable
• Invite industry, on a 1 to 1 basis, to showcase their capabilities to effectively develop and implement potential solutions, whilst mitigating the key risks
Information on how to apply for the 1 to 1 session is provided below in this notice. The MOD is not expecting suppliers to present any information at the Industry Day.
The day will provide important information about JEMMA and its global operational context, provide some high-level information on the key engineering and asset management processes, the principal system design requirements, and the commercial roadmap.
Copies of the slides will be published after the event on www.contracts.mod.uk under the JEMMA Opportunities Notice for those suppliers that are unable to attend the Industry Day.
To apply for the Industry Day, could you please provide us with your responses by the close of Friday 24 September 2021. These should be provided by e-mail to karl.maas557@mod.gov.uk .
Please provide the following details:
o Company name
o First Name, Initial, Family Name of attendees
o Prime point of contact name and email address
You may nominate up to two attendees. Based on the level of interest and prevailing Covid-19 restrictions in place at the time, space may be limited to 1 person; if so, your first nominated person will be the one selected to attend. Last date for nominations will be Friday, 24 September 2021.
Please note that non-participation in either the Industry Day or the follow-on 1 to 1 market consultation exercise shall not prevent any supplier from subsequently expressing an interest in responding to the Contract Notice and PQQ.
A full list of industry attendees will be provided to you in the registration pack.
4. Ongoing Industry Engagement.
It is crucial to have a strong shared understanding of JEMMA requirements between Defence and industry and for us all to be sure that the ambitions for military capability align with existing industry capability.
To help this common understanding, as referenced above, the MOD is inviting suppliers on a 1 to 1 basis to present potential solutions to the requirement. These sessions will be scheduled between 30 September and 4 November. A number of 1 hour MS Teams sessions are available (audio only with screen sharing).
Requests for a 1-hour Teams session can be sent to: karl.maas557@mod.gov.uk until Fri 29 Oct and available slots will be provided to you within 5 days of your request.
Information provided at the 1 to 1 session will not be taken into consideration as part of the Contract Award process. This engagement is intended to inform MOD on the market capability and assist in the development of the requirement so that it takes advantage of innovation in the market whilst delivering a fair and successful competitive process.
5. Further Information.
A Market Information Pack was made available to suppliers who responded to the Request for Information reference SCIS/RFI/001 published on 1 October 2020 which provided further details of the scope of this complex requirement and its associated Business Processes. For a copy of this Market Information Pack please contact Karl Maas. Any questions related to the JEMMA project should also be directed to the Karl Maas.
You must not take this announcement to mean confirmation that MOD shall award a contract for this requirement. The MOD is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers.