Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Support Chain Information Services team, Defence Equipment and Support, Ministry of Defence
Elm 3b, #4342, NH4, Abbey Wood
Bristol
BS34 8JH
Contact
Karl Maas
For the attention of
Karl Maas
Email(s)
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
https://www.gov.uk/government/organisations/defence-equipment-and-support
Address of the buyer profile
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=51826
Further information
Further information can be obtained from the above mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities:
No
Section two: Object
two.1) Title attributed to the contract by the contracting authority/entity:
Joint Equipment Maintenance Management Application
two.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance
United Kingdom
NUTS code
- UK - United Kingdom
two.3) Information on framework agreement
The notice involves the establishment of a framework agreement: No
two.4) Short description of nature and scope of works or nature and quantity or value of supplies or services
The Support Chain Information Team (SCIS) within Defence Equipment and Support (DE&S) is preparing to initiate a competitive procurement process to award a contract for a new Joint Equipment Maintenance Management Application (JEMMA). JEMMA will replace the JAMES capability currently provided.
JEMMA will provide an intuitive and powerful Management Information System (MIS) through a managed service, that delivers a range of tools delivering a true through-life management capability for the millions of military equipment assets used by the UK Armed Forces. JEMMA will be relied upon by the Ministry of Defence and their supporting contractors to rapidly identify the location, quantity, configuration and mission-readiness of all its land-based equipment, and increasingly those supporting operations at sea. This system will be key in the management of equipment activity and tasking with detailed focus on through life maintenance activities, as well as connecting the supply chain and other MOD logistics systems on which the UK’s Armed Forces equipment rely. JEMMA must be able to support rapid, insightful and cost-effective decision making to ensure the sustainment of UK defence global operations.
Lots
This contract is divided into lots: No
two.5) Common procurement vocabulary (CPV)
- 72320000 - Database services
Additional CPV code(s)
- 48430000 - Inventory management software package
- 48451000 - Enterprise resource planning software package
- 48610000 - Database systems
- 48612000 - Database-management system
Section six: Complementary information
six.1) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.2) Additional information
1. Title: Joint Equipment Maintenance Management Application (JEMMA).
2. Object of the Prior Information Notice:
Contracting Authority's contract reference - 701575652
Short Description: Joint Equipment Maintenance Management Application (JEMMA) Management Information System (MIS).
3. Description
The Support Chain Information Team (SCIS) within Defence Equipment and Support (DE&S) is preparing to initiate a competitive procurement process to award a contract for a new Joint Equipment Maintenance Management Application (JEMMA). JEMMA will replace the JAMES capability currently provided.
JEMMA will provide an intuitive and powerful Management Information System (MIS) through a managed service, that delivers a range of tools delivering a true through-life management capability for the millions of military equipment assets used by the UK Armed Forces. JEMMA will be relied upon by the Ministry of Defence and their supporting contractors to rapidly identify the location, quantity, configuration and mission-readiness of all its land-based equipment, and increasingly those supporting operations at sea. This system will be key in the management of equipment activity and tasking with detailed focus on through life maintenance activities, as well as connecting the supply chain and other MOD logistics systems on which the UK’s Armed Forces equipment rely. JEMMA must be able to support rapid, insightful and cost-effective decision making to ensure the sustainment of UK defence global operations. Key other points to note, are that:
a. All workflows and processes embedded in JEMMA must ensure that MOD will remain compliant with the complex and dynamic legislative and regulatory requirements imposed by safety or environmental considerations.
b. JEMMA must be able to communicate and share real-time information with other MOD & International maintenance and logistics management systems. It will also include a deployed capability that enables remote formations and units to operate independently around the world for extended periods, whether on exercise or operations. This deployed capability will provide the necessary information system functionality to the disconnected expeditionary force where normal infrastructure is not available. It must be designed to be scalable and able to be operated disconnected from the main JEMMA Servers.
c. The underlying operating system of JEMMA will need to intuitive to use and incorporate and reference data from the current engineering and asset management system to deliver the required functionality and asset management capabilities.
d. JEMMA will need to provide the high-quality, assured information required by the UK National Audit Office (NAO) in its audits of MOD assets and how they are managed.
4. Procurement Timescales & Contract Value. The Authority anticipates issue of Contract Notice and Supplier Selection in January 2022 with the issue of an invitation to negotiate in April 2022. The current estimated value range of the Contract is between £20M-£100m (cat C).
5. Industry Day.
Prior to initiating the procurement, the Authority intends to hold an Industry Day on 29 September 2021 at the MOD site at Boscombe Down. Attendance is by application only and full details of the process to be followed will be published in a subsequent notice that shall be published in August 2021. The Authority is also exploring the feasibility of conducting one-to-one sessions following the Industry Day to afford suppliers the opportunity to demonstrate the capability of their potential solutions.
Please note that non-participation in either the Industry Day or the parallel one-to-one preliminary market consultation exercise shall not prevent any supplier from subsequently expressing an interest to response to the Contract Notice and PQQ.
6. Further Information.
A Market Information Pack was made available to suppliers who responded to the Request for Information reference SCIS/RFI/001 published on 1 October 2020 which provided further details of the scope of this complex requirement and its associated Business Processes (at that time). For a copy of this Market Information Pack please contact the SCIS team through the Defence Sourcing Portal messaging function. Any questions related to the JEMMA project should be directed to the SCIS team via the Defence Sourcing Portal messaging function.
You must not take this announcement to mean confirmation that MOD shall award a contract for this requirement. The MOD is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers.
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
Please also refer to the Opportunities Listing on the Defence Sourcing Portal - https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=51826