Section one: Contracting authority
one.1) Name and addresses
NHS Dorset Integrated Care Board
Vespasian House, Barrack Road
Dorchester
DT1 1TG
Contact
Angela Mortley
Telephone
+44 7990551036
Country
United Kingdom
Region code
UKK25 - Dorset
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://health-family.force.com/s/Welcome
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dorset Integrated Care Board - Non-Emergency Patient Transport Services
Reference number
WA13069
two.1.2) Main CPV code
- 85140000 - Miscellaneous health services
- EA27 - For non-emergency patient
two.1.3) Type of contract
Services
two.1.4) Short description
Dorset Integrated Care Board (Dorset ICB) are seeking the provision of Non-Emergency Patient Transport Services in the following three categories which will be procured as three separate Lots within a single process.
Lot 1 Planned Non-Emergency Patient Transport Service
Lot 2 PTAC (Patient Transport Advice Centre)
Lot 3 Unplanned Non-Emergency Patient Transport Service
The NEPT Service promotes access to healthcare provision through an NHS funded transport service for those patients registered with a GP in NHS Dorset meeting the eligibility criteria as set down by NHS England and the Department of Health and Social Care (DHSC). Including vulnerable people by reason of mental health or learning disability, children, and eligible escorts.
The role of the PTAC Provider is to liaise with patients/carers and subject to eligibility criteria book transport for qualifying patients.
Full details for each of the Lots including specification, activity, scope and requirements can be found within the procurement documentation.
Each of the Lots will be contracted for an initial term of 5 years at a combined total of £34,600,179, with an option to extend any period up to a further 3 years giving a combined total of circa £58,795,624 as defined at the sole discretion of the Commissioner. Services are scheduled to commence on 1st July 2023.
The annualised contract values for each lot are:
Lot 1 Planned Non-Emergency Patient Transport Service -£5,032,779
Lot 2 PTAC (Patient Transport Advice Centre) - £146,419
Lot 3 Unplanned Non-Emergency Patient Transport Service - £1,574,851
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
two.1.5) Estimated total value
Value excluding VAT: £58,795,624
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Commissioner has made the decision that Lots 1 - Planned NEPTS and Lot 2 - PTAC cannot be awarded to the same Bidder.
That is to say should a bidder be the highest scoring Bidder for both Lot 1- Planned NEPTS and LOT 2 - PTAC, they will be not be awarded both Contracts. In this circumstance, the Commissioner will seek to award Lot 2 - PTAC to the second highest scoring Bidder on Lot 2 - PTAC.
If a Bidder is the highest scoring bidder for Lots 2 - PTAC and Lot 3 - Unplanned NEPTS they may be awarded both contracts.
If a Single Bidder has submitted bids for all Lots and are the highest scoring Bidder on all Lots they may be awarded Lots 1 - Planned NEPTS and Lot 3 - Unplanned NEPTS. The Commissioner will seek to award Lot 2 - PTAC to the second highest scoring Bidder on Lot 2 - PTAC.
two.2) Description
two.2.1) Title
34114122 - Patient Transport Vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 34114122 - Patient-transport vehicles
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
Main site or place of performance
Dorset
two.2.4) Description of the procurement
Planned Non-Emergency Patient Transport Service
Dorset Integrated Care Board (Dorset ICB) are seeking the provision of Non-Emergency Patient Transport Services in the following three categories which will be procured as three separate Lots within a single process. This lot will cover Planned Non-Emergency Patient Transport Service.
The NEPT Service promotes access to healthcare provision through an NHS funded transport service for those patients registered with a GP in NHS Dorset meeting the eligibility criteria as set down by NHS England and the Department of Health and Social Care (DHSC). Including vulnerable people by reason of mental health or learning disability, children, and eligible escorts.
Full details for each of the Lots including specification, activity, scope and requirements can be found within the procurement documentation.
This Lot will be contracted for an initial term of 5 year, with an option to extend any period up to a further 3 years as defined at the sole discretion of the Commissioner. Services are scheduled to commence on 1st July 2023.
The annualised contract values for this lot is:
Lot 1 Planned Non-Emergency Patient Transport Service -£5,032,779
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £5,032,779
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful.
two.2) Description
two.2.1) Title
79512000 - Call Centre
Lot No
2
two.2.2) Additional CPV code(s)
- 79512000 - Call centre
- EA27 - For non-emergency patient
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
Main site or place of performance
Dorset
two.2.4) Description of the procurement
PTAC (Patient Transport Advice Centre)
Dorset Integrated Care Board (Dorset ICB) are seeking the provision of Non-Emergency Patient Transport Services in the following three categories which will be procured as three separate Lots within a single process. This lot will cover The Patient Transport Advice Centre Service.
The NEPT Service promotes access to healthcare provision through an NHS funded transport service for those patients registered with a GP in NHS Dorset meeting the eligibility criteria as set down by NHS England and the Department of Health and Social Care (DHSC). Including vulnerable people by reason of mental health or learning disability, children, and eligible escorts.
The role of the PTAC Provider is to liaise with patients/carers and subject to eligibility criteria book transport for qualifying patients.
Full details for each of the Lots including specification, activity, scope and requirements can be found within the procurement documentation.
This Lot will be contracted for an initial term of 5 year, with an option to extend any period up to a further 3 years as defined at the sole discretion of the Commissioner. Services are scheduled to commence on 1st July 2023.
The annualised contract values for this lot is:
Lot 2 PTAC (Patient Transport Advice Centre) - £146,419
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £1,171,352
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful.
two.2) Description
two.2.1) Title
Unplanned Non-Emergency Patient Transport Service
Lot No
3
two.2.2) Additional CPV code(s)
- 34114122 - Patient-transport vehicles
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
Main site or place of performance
Dorset
two.2.4) Description of the procurement
Unplanned Non-Emergency Patient Transport Service
Dorset Integrated Care Board (Dorset ICB) are seeking the provision of Non-Emergency Patient Transport Services in the following three categories which will be procured as three separate Lots within a single process. This lot will cover Unplanned Non-Emergency Patient Transport Service that will be booked by Hospital Trusts. This tends to be more reactive on the day activity.
The NEPT Service promotes access to healthcare provision through an NHS funded transport service for those patients registered with a GP in NHS Dorset meeting the eligibility criteria as set down by NHS England and the Department of Health and Social Care (DHSC). Including vulnerable people by reason of mental health or learning disability, children, and eligible escorts.
This Lot will be contracted for an initial term of 5 year, with an option to extend any period up to a further 3 years as defined at the sole discretion of the Commissioner. Services are scheduled to commence on 1st July 2023.
The annualised contract values for this lot is:
Lot 3 Unplanned Non-Emergency Patient Transport Service - £1,574,851
This procurement is being carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £12,598,808
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per Tender Documentation
three.1.2) Economic and financial standing
List and brief description of selection criteria
As per Tender Documentation
Minimum level(s) of standards possibly required
As per Tender Documentation
three.1.3) Technical and professional ability
List and brief description of selection criteria
As per Tender Documentation
Minimum level(s) of standards possibly required
As per Tender Documentation
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per Tender Documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 September 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Atamis: Interested providers will be able to view this notice via the 'Live Opportunities' list on the e-procurement system, Atamis, available on the following link: https://health-family.force.com/s/Welcome
The services are deemed to be subject to the full regime of current UK procurement legislation and as such this tender will be conducted in accordance with, and governed by, the Public Contracts Regulations 2015. This contract will therefore be awarded in accordance with the provisions applicable in Section 5 (sub-section 7) of the Public Contracts Regulations 2015.
The contracting authority will observe the provisions and 10-day standstill period described in the Public Contracts Regulations 2015. Unsuccessful Bidders and applicants will receive scores and reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the Bidder/applicant was unsuccessful.
six.4) Procedures for review
six.4.1) Review body
NHS Dorset ICB, 11J
Vespasian House, Barrack Road
Dorchester
DT1 1TG
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As described in VI.3, deadline for lodging of appeals should be in accordance with Regulation 87 and Regulation 91 of the 2015 Regulations.