- Scope of the procurement
- Lot 1. Planned /Programmed Highways Arboricultural works for the West area of the borough
- Lot 2. Planned /Programmed Highways Arboricultural works for the Central area of the borough
- Lot 3. Planned /Programmed Highways Arboricultural works for the East area of the borough
- Lot 4. Planned /Programmed Parks and Housing Arboricultural works -Boroughwide
- Lot 5. Emergency Call-Out service -Boroughwide
Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing
3rd Floor Perceval House, 14-16 Uxbridge Road
Ealing
W5 2HL
Contact
Ms Surekha Chavda
Country
United Kingdom
Region code
UKI73 - Ealing
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CH222330B Provision for Arboriculture Services LOTs 1-5
Reference number
DN625907
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The project is for the term contract for the supply of Arboricultural Services (pruning, felling
and stump grinding) to Council managed trees within the London Borough of Ealing, the
Queen of the Suburbs.
two.1.5) Estimated total value
Value excluding VAT: £6,174,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
For the avoidance of doubt, the Authority is looking to award to one contractor for each lot. A bidder can bid for all 5 LOTs, however a contractor can only be awarded a maximum of 2 LOTs. Any bidder that is ranked top for more than two LOTs will be award the higher value LOTs.
two.2) Description
two.2.1) Title
Planned /Programmed Highways Arboricultural works for the West area of the borough
Lot No
1
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing. Please see
Map in tender pack highlighting the area for this LOT.
two.2.4) Description of the procurement
Pruning, felling and stump grinding) to Council managed trees within the London Borough of
Ealing for the West area of the borough. Please see attached map.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £390,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation
two.2) Description
two.2.1) Title
Planned /Programmed Highways Arboricultural works for the Central area of the borough
Lot No
2
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing. Please see
attached Map highlighting the area for this LOT.
two.2.4) Description of the procurement
pruning, felling and stump grinding) to Council managed trees within the London Borough of
Ealing for the Central area of the borough. Please see attached map.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £510,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation
two.2) Description
two.2.1) Title
Planned /Programmed Highways Arboricultural works for the East area of the borough
Lot No
3
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing. Please see
attached Map highlighting the area for this LOT.
two.2.4) Description of the procurement
pruning, felling and stump grinding) to Council managed trees within the London Borough of
Ealing for the Central area of the borough. Please see attached map.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £390,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation
two.2) Description
two.2.1) Title
Planned /Programmed Parks and Housing Arboricultural works -Boroughwide
Lot No
4
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing.
two.2.4) Description of the procurement
pruning, felling and stump grinding) to Council managed trees within the London Borough of
Ealing
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £480,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation
two.2) Description
two.2.1) Title
Emergency Call-Out service -Boroughwide
Lot No
5
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing
two.2.4) Description of the procurement
Reactive Works Instructions which are issued twice monthly with two-week completion
targets. This includes all manner of arboricultural works boroughwide.
Urgent arboricultural Works Instructions raised daily with a 24 hour to five-day completion
target depending on risk factor
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service for each LOT agreement 1-5 for a period of 3 years with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders are required to have Arboriculture Association Approved Contractor status for the
start of the contract, or achieve such status within two years.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Full Key Performance Indicators (KPIs) are detailed in the tender Documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 September 2022
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 September 2022
Local time
11:00am
Place
All tenders will be opened as per the instructions in the tender documents
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
London Borough of Ealing
Ealing
W5 2HL
Country
United Kingdom