Scope
Description
Crowthorne Parish Council would like to create an inspirational adult gym area for in order to:
• Enhance this popular village facility, generating more footfall both in the Morgan Rec and therefore the High Street.
• Support the government's Better Health campaign and BFC's Get Active Project.
• Benefit all ages and demographics of Crowthorne residents.
• Deliver commitments in the Neighbourhood and the Three Year Strategy Plan.
• Provide free sports facilities as all others in the area require pre-booking and a charge.
And ultimately:
• Encourage and inspire all members of the community to get outside and get moving!
Timeline
Contract published on Contracts Finder government portal Mid May
Deadline for submissions noon, Wednesday 2nd July
Open bids, tender evaluation initiated 10am, Thursday 3rd July
Crowthorne Parish Council to consider proposal for award of contract at Council meeting on 2nd September
Contract awarded, conditional of satisfactory RAMS Monday 8th September
Project completed, including inspection Thursday 23rd October
Price
The total project cost for this bid shall not exceed £40,000 net. Please note that the council are not obliged to accept the lowest tender but are bound to assess 'best value'.
Works include
Remove and dispose of existing gym equipment.
Install a range of exercise equipment to promote exercise for adult park users which will work a range of muscle groups and have resistance options to cater for all levels of fitness in line with consultation outcomes outlined in tender pack
Fully galvanised - hot dipped, not just painted.
No timber products. Fire-resistant.
Install a low-level barrier to the east of the gym area to distinguish the adult gym area from the children's play area. Ensure complicity with demarcation recommendations regarding its 15m proximity to the children's play area. See BS EN 16630.
Install signage to meet safety regulations.
The site is open and accessible all year around - visits to site are welcome. Contractors are welcome to visit at any time. If they would like to meet with Council's Project Officer, Liz Turkington, please email project@crowthorne-pc.gov.uk to arrange.
Full details of the tender are set out in the online pack on Find a Tender.
Contractors entering the process are required to register for free with Find a Tender as Council cannot publish the Tender Award Notice to unregistered contractors.
Equipment should not provide sheltering possibilities.
Regulation thickness and size fall zone areas.
Equipment should include manufacturer's warranty.
Total value (estimated)
- £40,000 excluding VAT
- £48,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 September 2025 to 23 October 2025
- 1 month, 16 days
Main procurement category
Works
CPV classifications
- 37410000 - Outdoor sports equipment
- 37420000 - Gymnasium equipment
- 37440000 - Fitness equipments
- 37480000 - Machinery or apparatus for leisure equipment
- 45212140 - Recreation installation
- 45212222 - Gymnasium construction work
- 45236100 - Flatwork for miscellaneous sports installations
- 45236250 - Flatwork for parks
Contract locations
- UKJ - South East (England)
Participation
This procurement is reserved for
UK suppliers
Submission
Tender submission deadline
2 July 2025, 12:00pm
Submission address and any special instructions
Please ensure you read the submission criteria carefully as some items require hard copy submission and other elements can be submitted via email to clerk@crowthorne-pc.gov.uk
We have experienced delays with post reaching us for other tenders so please ensure that for any documents you are required to submit in hard copy that you ensure these are received by us no later than noon on 2 July 2025.
Tenders may be submitted electronically
No
Award criteria
Details from tender pack:-
Tender submissions will be assessed on whether they meet the following criteria - MET or NOT MET. Submissions which fail to meet these criteria will be rejected.
-Total project costs not to exceed £40 000
-Satisfactory references with regards to installation
-Satisfactory references with regards to maintenance
-Evidence of insurance cover (Public, Employer's, Professional)
-Assurances to deliver by 23 October 2025
-Insurance backed 5 year guarantee for surface works
The following criteria will be scored on a scale of 0-5, and each weighted as shown.
Exercise value
• Diversity of exercise opportunities
• Quality of experience
• Appearance
• Response to consultation
Value for money
• Projected maintenance costs
• Warranties and guarantees
Adherence to work specification
Sustainability element to the project
Inclusivity - options for those with physical and motor impairments. Area is wheelchair accessible.
Social value
• Environmental statement
• Equality statement
• Any other social value factors
• Assurances to use local subcontractors
Maximum possible score 50
0 = No response
1 = Significantly below expectations
2 = Below expectations
3 = Meets expectations
4 = Above expectations
5 = Significantly above expectations
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Tender - Outdoor gym equipment at Morgan Rec Crowthorne FINAL.pdf
Tender pack containing full details of tender, deadlines dates, evaluation criteria and project brief.
Contracting authority
Crowthorne Parish Council
- Public Procurement Organisation Number: PMQQ-9366-DLLX
The Morgan Centre, Wellington Road
Crowthorne
RG45 7LD
United Kingdom
Contact name: Liz Turkington
Telephone: 01344771251
Email: clerk@crowthorne-pc.gov.uk
Website: https://www.crowthorne-pc.gov.uk/
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government