Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
Contact
Catalogue Procurement Team
Country
United Kingdom
NUTS code
UKF21 - Leicester
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
23_23 Cleaning Chemicals and Hand Soaps
Reference number
23_23
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.1.4) Short description
A framework for the supply of professional standard cleaning chemicals and hand soaps, suitable for use in educational and commercial environments. Requirements include, but are not limited to: cleaning chemicals for use in commercial kitchens, laundry care, washrooms, multi-purpose cleaners, floor care, disinfectants, polishers, air fresheners, wipes, hand soaps and hand sanitisers.
Also required is private label range of cleaning chemicals and hand soap products to be supplied with ESPO’s own brand “smartbuy” labelling. Goods are for delivery to ESPO, Leicester.
Lot 1 – Premium / Branded Cleaning Chemicals
Lot 2 – Premium / Branded Hand Soaps and Hand Sanitisers
Lot 3 – Economy Cleaning Chemicals
Lot 4 – ESPO Own-Brand “smartbuy” Cleaning Chemicals and Hand Soaps
To tender: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '23_23' (via "View Opportunities from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender from the website (documents can be found in the first question of the Online Questionnaire, but to see these you will first need to click on "Start my response" followed by "Edit" next to the Question set, and "Answer question" next to the first question).
Please note: the closing time/date for submission of tenders is 12:00 local time, 06/09/2022
two.1.5) Estimated total value
Value excluding VAT: £11,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Premium / Branded Cleaning Chemicals
Lot No
1
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 33741300 - Hand sanitizer
- 39800000 - Cleaning and polishing products
- 39831200 - Detergents
- 39831220 - Degreasing agents
- 39831300 - Floor cleaners
- 39831600 - Toilet cleaners
- 39831700 - Automatic soap dispensers
- 39832100 - Dishwashing powder
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Items required include a range of cleaning chemicals for use in commercial kitchens, kitchens, offices and classrooms in commercial, industrial and educational environments. The products required must be of ‘professional’ standard and be market leading / widely known brand names within the industrial/ commercial markets (i.e. not retail). All products are for delivery to ESPO, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Premium / Branded Hand Soaps and Hand Sanitisers
Lot No
2
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 33741300 - Hand sanitizer
- 39831700 - Automatic soap dispensers
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Items required include a range of hand soaps, hand sanitisers and dispensers for use commercial, industrial and educational environments. The products required must be of ‘professional’ standard and be market leading / widely known brand names within the industrial/commercial markets (i.e. not retail). All products are for delivery to ESPO, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Economy Cleaning Chemicals
Lot No
3
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 39800000 - Cleaning and polishing products
- 39831200 - Detergents
- 39831220 - Degreasing agents
- 39831300 - Floor cleaners
- 39831600 - Toilet cleaners
- 39832100 - Dishwashing powder
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Items required include a range of cleaning chemicals and hand soaps for use in commercial kitchens, kitchens, offices and classrooms in commercial, industrial and educational environments. The products required must be of ‘professional’ standard. All items are required to be supplied with ESPO’s
own-brand “smartbuy” labelling adhered to the bottle/container. All products are for delivery to ESPO,
Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
ESPO Own-Brand “smartbuy” Cleaning Chemicals and Hand Soaps
Lot No
4
two.2.2) Additional CPV code(s)
- 33711900 - Soap
- 33741300 - Hand sanitizer
- 39800000 - Cleaning and polishing products
- 39831200 - Detergents
- 39831220 - Degreasing agents
- 39831300 - Floor cleaners
- 39831600 - Toilet cleaners
- 39831700 - Automatic soap dispensers
- 39832100 - Dishwashing powder
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Items required include a range of cleaning chemicals and hand soaps for use in commercial kitchens, kitchens, offices and classrooms in commercial, industrial and educational environments. The products required must be of ‘professional’ standard. All items are required to be supplied with ESPO’s
own-brand “smartbuy” labelling adhered to the bottle/container. All products are for delivery to ESPO,
Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
Bi-annual review meetings.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 September 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.