Section one: Contracting authority/entity
one.1) Name and addresses
Guildford Borough Council
Millmead House,Millmead
GUILDFORD
GU24BB
Contact
Adrian Swift
Telephone
+44 7866164604
Country
United Kingdom
NUTS code
UKJ25 - West Surrey
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
G-Live venue operation and management services
two.1.2) Main CPV code
- 70332200 - Commercial property management services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 92300000 - Entertainment services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement at the time of conclusion of the contract:
Venue operation and management services of the G-Live venue
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2010/S 012-123456
Section five. Award of contract/concession
Contract No
TBA
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 September 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
HQ Theaters & Hospitality Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £825,000
Section six. Complementary information
six.3) Additional information
As the original OJEU notice was published in 2010 the OJEU reference is not available.
GBC intends to extend the contract term under Rule 72 (1) - Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:-
(c)where all of the following conditions are fulfilled:-
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii)the modification does not alter the overall nature of the contract;
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The contract award date will be 01 October 2021.
six.4) Procedures for review
six.4.1) Review body
Guildford Borough Council
Millmead House, Millmead
Guildford
GU2 4BB
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 70332200 - Commercial property management services
seven.1.2) Additional CPV code(s)
- 92300000 - Entertainment services
seven.1.3) Place of performance
NUTS code
- UKJ25 - West Surrey
seven.1.4) Description of the procurement:
Venue operation and management services
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£825,000
seven.1.7) Name and address of the contractor/concessionaire
HQ Theatres & Hospitality Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Contract term extended from 10 years to 13 years
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
GBC wishes to enter into a contract from 01 October 2021 to continue services
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £3,285,950
Total contract value after the modifications
Value excluding VAT: £4,110,950