Section one: Contracting authority
one.1) Name and addresses
Activate Learning
Oxpens Road
Oxford
OX1 1SA
roxanne.macmillan@ActivateLearning.ac.uk
Telephone
+44 1865551216
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.cityofoxford.ac.uk/
Buyer's address
http://www.cityofoxford.ac.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning at Surrey and Berkshire sites
Reference number
CA11769 -
two.1.2) Main CPV code
- 50712000 - Repair and maintenance services of mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The tender for Planned and Reactive Maintenance of Mechanical Plant and Services will be divided into two separate lots, Lot 1 for our 3 x Surrey Colleges (Guildford College, Merrist Wood College and Farnham College) and Lot 2 for our Berkshire Colleges, Reading College and Bracknell and Wokingham College.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £850,000
two.2) Description
two.2.1) Title
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Surrey Colleges.
Lot No
1
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Surrey Colleges - Guildford College, Merrist Wood College and Farnham College.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 15.00%
Quality criterion - Name: Maintenance, Priority & Emergency Call-Outs / Weighting: 10.00%
Quality criterion - Name: Corporate Social Responsibility / Weighting: 10.00%
Quality criterion - Name: Implementation of Contract / Weighting: 20.00%
Price - Weighting: 45.00%
two.2.11) Information about options
Options: Yes
Description of options
60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Berkshire Colleges
Lot No
2
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Berkshire Colleges, Reading College and Bracknell and Wokingham College
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 15.00%
Quality criterion - Name: Maintenance, Priority & Emergency Call-Outs / Weighting: 10.00%
Quality criterion - Name: Corporate Social Responsibility / Weighting: 10.00%
Quality criterion - Name: Implementation of Contract / Weighting: 20.00%
Price - Weighting: 45.00%
two.2.11) Information about options
Options: Yes
Description of options
60 month(s) from the commencement date, with 36 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-002893
Section five. Award of contract
Contract No
CA11769
Lot No
1
Title
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Surrey Colleges.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 July 2023
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aster Building Services Ltd
Unit 8 Taplins Court, Taplins Farm Lane
Hartley Wintney
RG27 8XU
Telephone
+44 1252844055
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £470,000
Section five. Award of contract
Contract No
CA11769
Lot No
2
Title
Planned and Reactive Maintenance of Mechanical Plant and Services for Activate Learning Berkshire Colleges
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 July 2023
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aster Building Services Ltd
Unit 8 Taplins Court, Taplins Farm Lane
Hartley Wintney
RG27 8XU
Telephone
+44 1252844055
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £380,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Activate Learning
City of Oxford College Campus
Oxford
OX1 1SA
roxanne.macmillan@activatelearning.ac.uk
Telephone
+44 8006126008
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Activate Learning
City of Oxford College Campus
Oxford
OX1 1SA
roxanne.macmillan@activatelearning.ac.uk
Telephone
+44 8006126008
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Activate Learning
City of Oxford College Campus
Oxford
OX1 1SA
roxanne.macmillan@activatelearning.ac.uk
Telephone
+44 8006126008
Country
United Kingdom