Section one: Contracting authority
one.1) Name and addresses
The Queen Elizabeth II Centre
London
Contact
Jonathan Davies
Telephone
+44 7971952016
Country
United Kingdom
Region code
UKI32 - Westminster
The Quenn Elizabeth two Centre, United Kingdom
QEII Centre
Internet address(es)
Main address
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://forms.office.com/e/0kRBEfarAH
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://forms.office.com/e/0kRBEfarAH
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Conferencing and Events
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Accommodation Management Services
two.1.2) Main CPV code
- 55100000 - Hotel services
two.1.3) Type of contract
Services
two.1.4) Short description
The QEII Centre intends to procure accommodation management services for its guests, delegates and visitors to enhance the customer experience and create a single process for events and accommodation booking.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The QEII Centre is London's premier venue for events and conferences. Established in 1986, the Centre is at the forefront of hosting diverse and dynamic events, ranging from international conferences and governmental summits to corporate meetings and prestigious awards ceremonies.
The QEII Centre now seeks to extend its world-class service by incorporating accommodation management for our delegates, ensuring a seamless and enriched event experience.
The Centre intends to procure the services of an accommodation management agency that will efficiently handle all hotel booking and accommodation requirements on behalf of our clients.
This partnership aims to:
• Provide comprehensive service offerings to our clients, enhancing their overall experience.
• Generate additional revenue for the QEII Centre through commission or rebate schemes agreed upon with the selected agency.
• Elevate the professionalism and service capability of the QEII Centre by offering end-to-end event solutions, including accommodation.
The contract value will be determined by the number of rooms booked but this is expected to be in the region of 100,000 room nights per annum with a commission payable to the Centre for each room night booking via referral.
The Centre intends to start a procurement process within 16 weeks of the date of this notice and is seeking expression of interest from suitably qualified and experienced accommodation management agencies.
Any accommodation management agencies expressing an interest will be kept up to date with our progress in creating the tender documents and will be invited to register for the tender and related documentation upon release. An expression of interest webform is here: https://forms.office.com/e/0kRBEfarAH
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
two.3) Estimated date of publication of contract notice
30 November 2024
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Accommodation management agencies with the capability to manage a minimum of 100,000 room night bookings per annum would be the ideal accommodation services partner for this procurement. The accommodation management agency should have the capacity to manage this level of bookings from day one of the contract.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Queen Elizabeth II Centre
London
Country
United Kingdom