Section one: Contracting authority
one.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
Contact
Denise Link
Telephone
+44 1856873535
Fax
+44 01856873535
Country
United Kingdom
NUTS code
UKM65 - Orkney Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Road Haulage of Waste
Reference number
OIC/PROC/1732
two.1.2) Main CPV code
- 90512000 - Refuse transport services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority has a requirement for the shipment of waste and recyclable materials from facilities on the Mainland of Orkney to various locations in Scotland.
two.1.5) Estimated total value
Value excluding VAT: £420,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Shipment of Glass
Lot No
3
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
- 90512000 - Refuse transport services
- 60100000 - Road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
Main site or place of performance
The contract requires the collection of waste from Mainland Orkney and transporting to appointed refuse facilities located in Scotland.
two.2.4) Description of the procurement
The Authority has a requirement for the provision for the shipment of waste and recyclable materials from facilities on the Mainland of Orkney to various locations in Scotland.
The contractor will be required to provide articulated trailers for loading of ‘waste materials for recycling’ in baled, bagged, palletised or loose format by the Authority. These materials will be loaded by the Authority at its facilities, located within 6 miles of Kirkwall on the Orkney Mainland.
The contractor will subsequently transfer full trailers for disposal or recycling to facilities designated by the Authority, typically located in Scotland.
two.2.5) Award criteria
Quality criterion - Name: Compliance Statement / Weighting: 9
Quality criterion - Name: Method Statement / Weighting: 30
Quality criterion - Name: Contract Management / Weighting: 18
Quality criterion - Name: Employment / Weighting: 3
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2026
This contract is subject to renewal
Yes
Description of renewals
Authority held option to extend the contract by an additional 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Shipment of Dry Recyclates
Lot No
2
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
- 90512000 - Refuse transport services
- 60100000 - Road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
Main site or place of performance
The contract requires the collection of waste from Mainland Orkney and transporting to appointed refuse facilities located in Scotland.
two.2.4) Description of the procurement
The Authority has a requirement for the provision for the shipment of waste and recyclable materials from facilities on the Mainland of Orkney to various locations in Scotland.
The contractor will be required to provide articulated trailers for loading of ‘waste materials for recycling’ in baled, bagged, palletised or loose format by the Authority. These materials will be loaded by the Authority at its facilities, located within 6 miles of Kirkwall on the Orkney Mainland.
The contractor will subsequently transfer full trailers for disposal or recycling to facilities designated by the Authority, typically located in Scotland.
two.2.5) Award criteria
Quality criterion - Name: Compliance Statement / Weighting: 9
Quality criterion - Name: Method Statement / Weighting: 30
Quality criterion - Name: Contract Management / Weighting: 18
Quality criterion - Name: Employment / Weighting: 3
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2026
This contract is subject to renewal
Yes
Description of renewals
Authority held option to extend the contract by an additional 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Shipment of Mixed Waste Electrical and Electronic Equipment (WEEE)
Lot No
1
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
- 60100000 - Road transport services
- 90512000 - Refuse transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
Main site or place of performance
The contract requires the collection of waste from Mainland Orkney and transporting to appointed refuse facilities located in Scotland.
two.2.4) Description of the procurement
The Authority has a requirement for the provision for the shipment of waste and recyclable materials from facilities on Orkney Mainland to various locations in Scotland.
The contractor will be required to provide articulated trailers for loading of 'waste materials for recycling' in baled, bagged, palletised or loose format by the Authority. These materials will be loaded by the Authority at its facilities, located with 6 miles of Kirkwall on the Orkney Mainland.
The contractor will subsequently transfer full trailers for disposal or recycling to facilities designated by the Authority to Scotland.
two.2.5) Award criteria
Quality criterion - Name: Compliance Statement / Weighting: 9
Quality criterion - Name: Method Statement / Weighting: 30
Quality criterion - Name: Contract Management / Weighting: 18
Quality criterion - Name: Employment / Weighting: 3
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2023
End date
30 September 2026
This contract is subject to renewal
Yes
Description of renewals
Authority held option to extend the contract by an additional 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Relevant selection criteria will be included in the SPD Scotland module.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Relevant selection criteria will be included in the SPD Scotland module.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Relevant selection criteria will be included in the SPD Scotland module.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
25 August 2023
Local time
12:00pm
Changed to:
Date
5 September 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 August 2023
Local time
12:00pm
Place
PCS Postbox opening via Teams
Information about authorised persons and opening procedure
Three Officers with delegated authority.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: July 2027
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. the expenditure, work or effort
undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this
contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)
Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the ESPD (Scotland) contained within the SPD Module attached to this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=739638.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:739638)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=739638
six.4) Procedures for review
six.4.1) Review body
Sheriffs Court
Watergate
Kirkwall
KW15 1PD
Telephone
+44 1856872110
Country
United Kingdom