Section one: Contracting authority
one.1) Name and addresses
Royal Papworth Hospital NHS Foundation Trust
Papworth Road Cambridge Biomedical Campus Cambridge
Cambridge
CB2 0AY
Contact
Ellie Whitehead
Country
United Kingdom
Region code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
https://www.royalpapworth.nhs.uk
Buyer's address
https://www.royalpapworth.nhs.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Laundering of Reusable Gowns
two.1.2) Main CPV code
- 98311200 - Laundry-operation services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Papworth Hospital are seeking to place a contract for the Laundering, light repairing and splashproof treatment of their non-sterile gowns. These gowns are critical to keep staff and Patients safe, used throughout the hospital in various wards. We launder and treat around 2300 to 2800 gowns a week. The logistics of moving, delivering and packaging the gowns is to be included within this agreement. We anticipate this contract to be for 3 years with two, 12-month options to extend.
1) Requirements
a) The supplier shall provide all management, labour, materials, tools, equipment, and transportation to ensure the laundering and protective coating are provided to all gowns.
b) The supplier shall be responsible for the collection and delivery of the gown, as well as the return of gowns that are beyond repair. If any gowns are lost or damaged during the supplier’s performance, repair or replacement shall be rendered at the expense of the supplier.
c) The supplier assumes liability for any and all property entrusted to them during the laundering process and shall be obligated to protect this property until transferred back to the hospital. The supplier must hold the correct liability insurance.
d) The supplier shall plan for, collect, and process the estimated gown quantities as advised in this specification while meeting the collection and delivery requirements.
e) The cleaning requirements are explained in detail throughout this document.
f) The supplier shall have a suitable laundry facility with both a clean and sanitary laundry area. The supplier shall maintain separate areas for contaminated area and cleaning area.
g) The supplier shall allow annual site audits with no prior warning to support the Authorities requirements with regards to Modern Slavery.
2) Collection and Delivery
The supplier shall collect and deliver the gowns twice every week on the same day at a time agreed upon contract in the morning only. The supplier will need to use an access key to collect the gowns from the hospital and deliver the laundered gowns. An access key will be provided at the start of the contract. During peak periods additional collections and deliveries may be required this will be requested by the hospital only when required. Due to the size of our yard, we have some restrictions for larger lorries, we are restricted to 18 Tonners, fixed bodied.
Collection will be from:
Papworth Hospital, Papworth Road, Trumpington, Cambridge, CB20AY.
The supplier is required to ensure the continual service and maintenance of their fleet through regular inspections, timely repairs, adherence to safety and operational guidelines to maintain the established standard and compliance with regulatory requirements.
3) Performance
The below KPI’s help to monitor the services efficiency, reliability and quality, which are crucial to a successful service delivery.
Turnaround time: The average time taken from when the laundry is picked up to when it is delivered back. Measuring the efficiency and speed of the laundering service, ensuring timely availability of the reusable gowns.
two.1.5) Estimated total value
Value excluding VAT: £600
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98311100 - Laundry-management services
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
two.2.4) Description of the procurement
Procurement for the service of laundering and splash proofing of reusable gowns
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2024
End date
30 September 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 December 2024
four.2.7) Conditions for opening of tenders
Date
12 July 2024
Local time
8:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Courts of Justice
London Road
Southampton
SO15 2XQ
Country
United Kingdom