Section one: Contracting authority
one.1) Name and addresses
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AN
Contact
Kevin Hughes
Telephone
+44 3452777778
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
procurement.delivery@edinburgh.gov.uk
Telephone
+44 1314693922
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pupil Tracking System (2-18yrs)
Reference number
AC-23-032-SL
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Procurement of a Pupil Tracking System covering the ages of 2-18yrs.
This must be a a web application that allows teachers, Senior Leadership Team, admin staff and the Local Authority to track, monitor and analyse pupils' attainment and achievement data and report to parents. The system should be flexible enough that schools can tailor the tool to meet their individual needs.
two.1.5) Estimated total value
Value excluding VAT: £375,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
two.2.4) Description of the procurement
System Description
A web application that allows teachers, SLT, admin staff and the Local Authority to track, monitor and analyse pupils' attainment and achievement data and report to parents. The system should be flexible enough that schools can tailor the tool to meet their individual needs.
System Requirements
Access to application
- Web-based application
- Accessed from anywhere from any device
- Adheres to the Government’s Cloud Security Principles
- 2 Factor Authentication
- Multi-access levels e.g., administrator, SLT, teacher
Integration with SEEMiS
- Updated daily
- Maps pupils to subjects, classes, and teachers as they exist in the SEEMiS timetable.
- Pulls through specific SEEMiS data e.g., ASN, Attendance, Care Experience, Clothing Grant, EAL, FME, SIMD
Data
- Data types: text, whole number, decimal number
- Fields to hold data relating to the pupil e.g., Name, Register Class, DOB, gender, house, SIMD, FME, Care experienced, etc.
- Fields to hold data common across all subjects - fields hold data specific to the subject e.g., BGE level, working grade, target grade, Nat 5 band achieved, Higher band achieved, etc.
- Fields to hold data specific to the subject/department e.g., skills test, end of topic assessment, etc.
- Data can be entered using keyboard or selecting from drop-down menus
- Instant access to all current and historical data within the system
- Facility to enter notes
- Interface to allow bulk data to be imported from a file e.g., MIDYiS data, SNSA data etc.
- Selected/all data can be export to Excel
Data Analysis
- View any combination of data for a pupil, class, or cohort
- Compare same data across several subjects
- Create user-defined queries to select pupils that satisfy specific criteria
- Selection of useful pre-defined queries
- LA interface which provides analysis of ACEL data for Early Years, Primary and Secondary
- LA interface graphs to compare attainment data with poverty related data
Flexible
- Can be designed to suit Early Years, Primary and/or Secondary
- Can create fields, categories, subjects/departments to meet schools’ individual needs
- Create drop-down menus for data entry
Reporting
- Features to create text boxes, comment banks, cover letters
- Feature to create flexible interfaces that allow specific fields, text boxes to be selected for a particular report
- Straight forward data entry for teachers
- Parents can access current and historical reports on-line
- Managing reports e.g., auditing, correction features, report summaries
Training and Support
- User guides
- On-line help
- On-line tutorials
- Technical Support
two.2.6) Estimated value
Value excluding VAT: £375,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
2 x optional 12 month extensions
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
30 August 2023
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
If required, due to the limited market availability of suitable products
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=739614.
(SC Ref:739614)
six.4) Procedures for review
six.4.1) Review body
Forfar Sheriff Court
Sheriff Court House, Market Street
Forfar
DD8 3LA
Telephone
+44 1307462186
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Single Point of Enquiry (SPoE) Scottish Government Procurement and Commercial Division
The Scottish Government, 7th Floor, 5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
Telephone
+44 1412425466
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Angus House,
Orchardbank Business Park
Forfar
DD8 1AP
Telephone
+44 3452777778
Country
United Kingdom