Section one: Contracting entity
one.1) Name and addresses
ABELLIO EAST MIDLANDS LIMITED
2nd Floor St Andrew's House, 18-20 St Andrew Street
London
EC4A3AG
Contact
Matthew Luty
Telephone
+44 1332604312
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
http://www.matthewl@fpaconsulting.co.uk
Additional information can be obtained from another address:
FPA Consulting Limited
St Andrews House, Vernon Gate
Derby
DE1 1UJ
Contact
Matthew Luty
Telephone
+44 1332604312
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
http://www.fpaconsulting.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Fleet Enterprise Asset Management Software to East Midlands Railway
Reference number
11586
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
This Notice has been produced to establish interest for an Invitation to Tender (ITT) for the Provision of Fleet Enterprise Asset Management Software to East Midlands Railway.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
East Midlands Railway's (EMR) vision is to put our customers at the heart of our sustainable railway for the East Midlands.
EMR have embraced this vision and have undertaken a Digital Maturity assessment of the organisation with the goal of moving EMR Fleet from a paper-based organisation towards a digital operational environment where data fuels performance, planning, innovation, strategy and sustainability.
The Data Maturity assessment produced both a baseline of the current operational state and a digital roadmap for meaningful change that will positively impact both EMR customers and valued staff.
This roadmap highlighted the need for an Enterprise Asset Management solution which would allow us to move away from our current intensely manual processes and support us in meeting the following objectives:
• Enable Connectivity - Crucial as it will connect Fleet to both the physical network and digital infrastructure
• Deliver opportunities for operational improvement to drive Safety, Performance & Efficiency
• Improve both Customer & Employee Experience & Satisfaction
• Support both Operational & Commercial Sustainability
• Enable support for Cross-functional Integration
• Future-proof the Fleet Function
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.14) Additional information
Interested parties should contact the named person by email at Section I.1 to register interest and request the Prequalification Questionnaire (PQQ) which shall be required to be completed by the time limit for receipt of expressions of interest at Section IV.2.2
Scoring Matrix
The PQQ scoring will be as follows:-
SCORE GIVEN - QUALITATIVE GUIDANCE - SHORT GUIDANCE
0 - Question not answered or answer is irrelevant. - Not answered/irrelevant.
1 - Weak : Insufficient information to enable evaluation or contains major shortcomings or errors to make it non-complaint. - Worst in class/errors in submission.
2 - Below Satisfactory : partially complaint answer but with obvious deficiencies. Brief or incomplete answers with little or no supporting detail or wholly generic answer. - Below industry standard.
3 - Satisfactory : Answer meets the minimum requirements but lack convincing supporting detail to give confidence that they will meet requirements. Some attempt to provide relevant answers not generic. - In line with industry standard.
4 - Good : Thorough response with relevant supporting detail and evidence to give confidence that the requirements will be met. Tailored answers. - Above industry standard.
5 - Excellent : Comprehensive and well-structured response with excellent supporting evidence. Wholly bespoke for the protect and demonstrates exceptional understanding of the requirements. - Market leading.
SCORING PROCESS
Where Yes is the required answer:
YES = PASS
NO = FAIL
EMR will assess additional information provided by the interested parties who select NO, but have additional information to justify their selection.
Where NO is the required answer
NO = PASS
YES = FAIL
EMR will assess additional information provided by the interested parties who select YES, but have additional information to justify their selection.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Parties expressing an interest must be accredited to ISO27001 and be able to provide upon request current valid certification to confirm this accreditation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Utilities Contracts Regulations 2016 ("Regulations") do not in accordance with their terms apply to this procurement. Neither the issue of this Contract Notice (CN) or subsequent Invitation to Tender (as amended by East Midlands Railway and notified to Bidders from time to time) (the ITT) nor the selection of any Bidder, nor any other document, contact or conduct in connection with this procurement constitutes any acceptance by East Midlands Railway that the Regulations apply to the Project covered by this CN or subsequent ITT or an agreement by East Midlands Railway to abide by those Regulations.
The procurement process as described in this document and any subsequent contract awarded will be subject to English law and the exclusive jurisdiction of the English courts. By participating in this procurement a Bidder agrees to be bound by the above conditions and limitations. This Important Notice must be read in conjunction with all instructions to Bidders contained within this document.
Bidder means each legal entity issued with a PQQ and invited to participate in this procurement.
six.4) Procedures for review
six.4.1) Review body
Abellio East Midlands Limited
London
Country
United Kingdom