Section one: Contracting authority
one.1) Name and addresses
Guildford Borough Council
Millmead
Guildford
GU2 4BB
Country
United Kingdom
NUTS code
UKJ25 - West Surrey
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Grave digging services to GBC Cemeteries.
Reference number
GBC - 037862
two.1.2) Main CPV code
- 98371100 - Cemetery services and cremation services
two.1.3) Type of contract
Services
two.1.4) Short description
Guildford Borough Council (GBC) Bereavement Services is seeking tenders from experienced suppliers for the supply of services including the preparation of grave and ashes plots for full body and ashes interments, backfill and topping up of aforementioned plots in two cemeteries within the borough (Stoke and the Mount cemeteries). The service undertakes approximately 50 burials and 20-30 ashes interment annually.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98371100 - Cemetery services and cremation services
- 98371111 - Cemetery maintenance services
- 98371110 - Cemetery services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
Guildford Borough Council (GBC) Bereavement Services is seeking tenders from experienced suppliers for the supply of services including the preparation of grave and ashes plots for full body and ashes interments, backfill and topping up of aforementioned plots in two cemeteries within the borough (Stoke and the Mount cemeteries). The service undertakes approximately 50 burials and 20-30 ashes interment annually.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to renew for two years plus 1 year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Preparation of all requested grave plots including backfill and topping up of graves at Stoke and the Mount cemeteries in Guildford.Services such as exhumation or preparation of ashes plots/ interments will be decided upon and instructed on a case-by-case basis. Should exhumation of ashes or a full body exhumation be required and instructed, no such exhumation can take place without the service provider having sight of an exhumation license granted by the Ministry of Justice and the relevant exhumation instruction form completed by the nominated officer from the council.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 10 October 2024
four.2.7) Conditions for opening of tenders
Date
9 August 2024
Local time
12:00pm
Place
E-sharing Portal - https://www.in-tendhost.co.uk/sesharedservices/aspx/Home
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Please see published tender documents.
six.4) Procedures for review
six.4.1) Review body
High Court
WC2A 2LL
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
N/A