Section one: Contracting authority/entity
one.1) Name and addresses
Caerphilly CBC
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF28 2GH
Contact
Ian Evans or Hayley Clarke
Telephone
+44 1443863161
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Building Materials Supply Partner
Reference number
CCBC/PS1106/12/KW
two.1.2) Main CPV code
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 31600000 - Electrical equipment and apparatus
- 31611000 - Wiring sets
- 31680000 - Electrical supplies and accessories
- 31681000 - Electrical accessories
- 31681100 - Electrical contacts
- 31681200 - Electric pumps
- 31681300 - Electrical circuits
- 31681400 - Electrical components
- 31681410 - Electrical materials
- 39200000 - Furnishing
- 39220000 - Kitchen equipment, household and domestic items and catering supplies
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44100000 - Construction materials and associated items
- 44110000 - Construction materials
- 44111000 - Building materials
- 44111100 - Bricks
- 44111200 - Cement
- 44111300 - Ceramics
- 44111400 - Paints and wallcoverings
- 44111500 - Insulators and insulating fittings
- 44111510 - Insulators
- 44111520 - Thermal insulating material
- 44111530 - Electrical insulating fittings
- 44111540 - Insulating glass
- 44111600 - Blocks
- 44111700 - Tiles
- 44111800 - Mortar (construction)
- 44111900 - Ceramic flags
- 44410000 - Articles for the bathroom and kitchen
- 44411000 - Sanitary ware
- 44411100 - Taps
- 44411200 - Baths
- 44411400 - Shower basins
- 44411700 - Lavatory seats, covers, bowls and cisterns
- 44411710 - Lavatory seats
- 44411740 - Lavatory bowls
- 44411750 - Lavatory cisterns
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
Main site or place of performance
Within the Boundaries of Caerphilly County Borough Council
two.2.4) Description of the procurement at the time of conclusion of the contract:
Initially the contract was intended for the managed supply and delivery of building maintenance products required to improve and maintain the Council’s housing stock to the Welsh Government’s Welsh Housing Quality Standard (“WHQS”). The contract was then intended to develop to supply all reactive building maintenance products required during the stated period. The supplier was to act as supply partner to the Council and its nominated contractors for key components associated with all internal and external works for housing improvement and maintenance.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2012/S 000-370683
Section five. Award of contract/concession
Contract No
CCBC/PS1106/12/KW
Title
Building Materials Supply Partner
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 June 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Robert Price (BM) Ltd
Park Road,
Abergavenny
NP75PF
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £70,000,000
Section six. Complementary information
six.3) Additional information
(WA Ref:132786)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As set out in the Public Contracts Regulations 2015
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
seven.1.2) Additional CPV code(s)
- 31600000 - Electrical equipment and apparatus
- 31611000 - Wiring sets
- 31680000 - Electrical supplies and accessories
- 31681000 - Electrical accessories
- 31681100 - Electrical contacts
- 31681200 - Electric pumps
- 31681300 - Electrical circuits
- 31681400 - Electrical components
- 31681410 - Electrical materials
- 39200000 - Furnishing
- 39220000 - Kitchen equipment, household and domestic items and catering supplies
- 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 44100000 - Construction materials and associated items
- 44110000 - Construction materials
- 44111000 - Building materials
- 44111100 - Bricks
- 44111200 - Cement
- 44111300 - Ceramics
- 44111400 - Paints and wallcoverings
- 44111500 - Insulators and insulating fittings
- 44111510 - Insulators
- 44111520 - Thermal insulating material
- 44111530 - Electrical insulating fittings
- 44111540 - Insulating glass
- 44111600 - Blocks
- 44111700 - Tiles
- 44111800 - Mortar (construction)
- 44111900 - Ceramic flags
- 44410000 - Articles for the bathroom and kitchen
- 44411000 - Sanitary ware
- 44411100 - Taps
- 44411200 - Baths
- 44411300 - Washbasins
- 44411400 - Shower basins
- 44411700 - Lavatory seats, covers, bowls and cisterns
- 44411710 - Lavatory seats
- 44411740 - Lavatory bowls
- 44411750 - Lavatory cisterns
seven.1.3) Place of performance
NUTS code
- UKL - Wales
Main site or place of performance
Within the Boundaries of Caerphilly County Borough Council
seven.1.4) Description of the procurement:
Initially the contract was intended for the managed supply and delivery of building maintenance products required to improve and maintain the Council’s housing stock to the Welsh Government’s Welsh Housing Quality Standard (“WHQS”). The contract was then intended to develop to supply all reactive building maintenance products required during the stated period. The supplier was to act as supply partner to the Council and its nominated contractors for key components associated with all internal and external works for housing improvement and maintenance.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£70,000,000
seven.1.7) Name and address of the contractor/concessionaire
Robert Price (BM) Ltd
Park Road,
Abergavenny
NP75PF
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Continuation for an additional 30 months of the Building Materials Supply Partner described above.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU).
1.The current high (and fluctuating) rate of inflation which makes it disadvantageous to the authority to re-procure at this time;
2.Ongoing fluctuations in the market price of building materials caused by shortage of supply of some materials; and
3.resourcing and other issues resulting from dealing with the Covid pandemic and its aftermath, the consequential effects of which have meant that, through focusing on other higher priority tasks, there is now insufficient time and resource to run a full re-procurement and manage a handover to a new contractor before the expiry of the contract term.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £70,000,000
Total contract value after the modifications
Value excluding VAT: £90,000,000