Section one: Contracting entity
one.1) Name and addresses
YORKSHIRE WATER SERVICES LIMITED
Western House,Western Way, Buttershaw
BRADFORD
BD62SZ
Contact
Mariia Sazonova
mariia.sazonova@yorkshirewater.co.uk
Telephone
+44 7397133614
Country
United Kingdom
NUTS code
UKE41 - Bradford
Companies House
03778498
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.6) Main activity
Water
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet management
Reference number
CM2499
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
YWS is looking to procure the following services:
- Accident and roadside assistance services
- Vehicle disposal services
- Fleet management services including but not limited to the following
- Driver line support for breakdown & roadside assistance,
scheduling services for routine maintenance
- MOT due notification and reminders, Service Maintenance &
Repairs - within authorised limits
- Fines management, Road Fund License (Tax) management,
Motor Insurance Database updates,
- Garage network management, Spot Hire Logistics
- Reporting and Access to fleet management systems
software
This notice is seeking an expression of interest for providing above services to YWS.
Please note that all bidders who express their interest must upload completed Selection Questionnaire through SAP Ariba. In order to receive selection documents and start Ariba onboarding, please EMAIL at
mariia.sazonova@yorkshirewater.co.uk
two.1.5) Estimated total value
Value excluding VAT: £15,840,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Light commercial vehicles (LCV)
Lot No
1
two.2.2) Additional CPV code(s)
- 34131000 - Pick-ups
- 34136100 - Light vans
- 50111000 - Fleet management, repair and maintenance services
- 50112100 - Car repair services
- 50112110 - Body-repair services for vehicles
- 50112111 - Panel-beating services
- 50112120 - Windscreen replacement services
- 50112200 - Car maintenance services
- 50118100 - Breakdown and recovery services for cars
- 50118110 - Vehicle towing-away services
- 50118200 - Breakdown and recovery services for commercial vehicles
- 60171000 - Hire of passenger cars with driver
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Services for Light commercial vehicles should include
- Hire
- Disposal
- Fleet management
- Accident management
two.2.4) Description of the procurement
YWS will be following a negotiated procedure governed by public procurement rules.
The procurement process will be as follows: selection questionnaire, contractual compliance, Invitation to tender (ITT) round 1 (desk-based), ITT round 2 (post clarifications), and finally contract award (this is a tentative outline and is subject to change).
The bidders will be shortlisted based on commercial, quality and sustainability criteria.
The aim is to sign the contract by the end of November 2022 (subject to change)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £11,550,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract term will be for 36 months, YWS reserves the option to extend further for 24 months, based on satisfactory performance of the contract by the service providers.
Further details will be sent out in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The option to extend the agreement period will be reviewed based on the potential commercial benefits.
two.2) Description
two.2.1) Title
Heavy Goods Vehicle (HGV)
Lot No
2
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
- 50114000 - Repair and maintenance services of trucks
- 50118100 - Breakdown and recovery services for cars
- 50118110 - Vehicle towing-away services
- 50118200 - Breakdown and recovery services for commercial vehicles
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Services for Heavy Goods Vehicles should include
- Fleet management
- Disposal
- Accident management
two.2.4) Description of the procurement
YWS will be following a negotiated procedure governed by public procurement rules.
The procurement process will be as follows: selection questionnaire, contractual compliance, Invitation to tender (ITT) round 1 (desk-based), ITT round2 (post clarifications), and finally contract award (this is a tentative outline and is subject to change).
The bidders will be shortlisted based on commercial, quality and sustainability criteria.
The aim is to sign the contract by the end of November 2022 (subject to change)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract term will be for 36 months, YWS reserves the option to extend further for 24 months and based on satisfactory performance of the contract by the service providers.
Further details will be sent out in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The option to extend the agreement period will be reviewed based on the potential commercial benefits.
two.2) Description
two.2.1) Title
Plant Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 16700000 - Tractors
- 34200000 - Vehicle bodies, trailers or semi-trailers
- 34520000 - Boats
- 34910000 - Horse or hand-drawn carts, other non-mechanically-propelled vehicles, baggage carts and miscellaneous spare parts
- 34952000 - Hydraulic-platforms hoists
- 34990000 - Control, safety, signalling and light equipment
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Services for plant vehicles should include
- Fleet management
- Disposal
two.2.4) Description of the procurement
YWS will be following a negotiated procedure governed by public procurement rules.
The procurement process will be as follows: selection questionnaire, contractual compliance, Invitation to tender (ITT) round 1 (desk-based), ITT round 2 (post clarifications), and finally contract award (this is a tentative outline and is subject to change).
The bidders will be shortlisted based on commercial, quality and sustainability criteria.
The aim is to sign the contract by the end of November 2022 (subject to change)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £990,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract term will be for 36 months, YWS reserves the option to extend further for 24 months, based on satisfactory performance of the contract by the service providers.
Further details will be sent out in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The option to extend the agreement period will be reviewed based on the potential commercial benefits.
two.2) Description
two.2.1) Title
All (LCV, HGV, Plant)
Lot No
4
two.2.2) Additional CPV code(s)
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Combines services for all three types of vehicles
- LCV
- Hire
- Disposal
- Fleet management
- Accident management
- HGV
- Fleet management
- Disposal
- Accident management
- Plant
- Fleet management
- Disposal
two.2.4) Description of the procurement
YWS will be following a negotiated procedure governed by public procurement rules.
The procurement process will be as follows: selection questionnaire, contractual compliance, Invitation to tender (ITT) round 1 (desk-based), ITT round 2 (post clarifications), and finally contract award (this is a tentative outline and is subject to change).
The bidders will be shortlisted based on commercial, quality and sustainability criteria.
The aim is to sign the contract by end of November 2022 (subject to change)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £15,840,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The initial contract term will be for 36 months, YWS reserves the option to extend further for 24 months, based on satisfactory performance of the contract by the service providers.
Further details will be sent out in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The option to extend the agreement period will be reviewed based on the potential commercial benefits.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 September 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.4) Procedures for review
six.4.1) Review body
Yorkshire Water Services
Bradford
BD6 2SZ
mariia.sazonova@yorkshirewater.co.uk
Country
United Kingdom