Scope
Description
The successful Supplier will be required to provide Ground Maintenance services for The Chelmsford Learning Trust.
The successful Supplier will be required to provide Ground Maintenance services for The Chelmsford Learning Partnership.
at:
Roding Valley High School, Loughton, IG10 3JA
The Boswells School, Chelmsford, Essex
Beaulieu Park School, Secondary and Primary, Armistice Way, Chelmsford
William de Ferres High School, South Woodham Ferres, Essex
Lakelands Primary School, Colchester, Essex
Perryfields Junior and Infant School, Chelmsford, Essex
Barnes Farm Junior and Infant School, Chelmsford, Essex
The Tyrells School, Chelmsford, Essex
Rettendon Primary School, Rettendon Common, Chelmsford, Essex
Runwell Community Primary School, Wickford, Essex
Woodville Primary School, South Woodham Ferres, Essex
Beaulieu Park School Primary, Remembrance Avenue, Chelmsford, Essex
Contract value = £850,000.00
The Chelmsford Learning Partnership is seeking the provision of a comprehensive Grounds and Gardens Maintenance Service that is responsive to seasonal weather and growing conditions that shall achieve the following key objectives:
•Development and maintenance of an aesthetically pleasing and varied landscape that is functional and complementary to the Sites and environment throughout the year
•Maintenance of the Site Grounds in a safe manner and accessible to staff, student, visitors, and members of the public, including any existing rights of way
•Maintenance of the grounds and gardens to facilitate the smooth running of all educational operations and ensuring access to the Facility at all times
•Maintain and develop the grounds and gardens in a manner that promotes a positive image of the Chelmsford Learning Partnership to all authorised users of the Site
•Provide and maintain safe, logical, and clear circulation routes across the Site that are accessible to all authorised users of the Site
The key users of the Grounds, Sports and Recreational Gardens are pupils, students, staff & authorised visitors.
This contract will commence in April 2026 and will continue for 3 years. There will be the option to extend the contract for a further term further term two 1-year extension.
The tender process will be conducted as a Competitive flexible procedure.
Suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition. Tenders will only be marked if an overall combined score of 75% or more has been achieved on Section 8 (additional questions).
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Essex:-Grounds-maintenance-services./33WN5TA253
To respond to this opportunity, please click here:
Total value (estimated)
- £4,250,000 excluding VAT
- £4,250,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 April 2031
- 5 years, 1 day
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKH3 - Essex
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 June 2025, 1:00pm
Submission type
Tenders
Tender submission deadline
12 September 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Long criteria description |
Quality | 75% |
| Cost | Long criteria description |
Cost | 25% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see SQ document timetable for details on this tender process.
Contracting authority
The Chelmsford Learning Partnership
- Public Procurement Organisation Number: PNHT-7634-MTLN
Roding Valley High School, Loughton
Essex
IG10 3JA
United Kingdom
Region: UKH35 - West Essex
Organisation type: Public authority - sub-central government