Section one: Contracting authority
one.1) Name and addresses
University of Newcastle upon Tyne t/a Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
Contact
Mr Steven Hogg
Country
United Kingdom
NUTS code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Login
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1716) - Supply of Fresh Bread and Baked Goods
Reference number
DN566294
two.1.2) Main CPV code
- 15810000 - Bread products, fresh pastry goods and cakes
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a procurement regulation compliant open procedure to establish a Contract for the following Lots:
• Lot 1 - Sliced bread, buns and similar
• Lot 2 - Artisan bread
• Lot 3 - Artisan buns
• Lot 4 - Baked goods
Suppliers may apply for one or more than one Lot.
Documents can be accessed free of charge on the University's e-tender system at https://procontract.due-north.com/Login
All enquiries and questions regarding this tender should be submitted through the e-tender system
The deadline for receipt of tenders is Thursday 30th September 2021 12pm.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Sliced bread, buns and similar
Lot No
1
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Generally used for toast and made to order sandwiches in various cafes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2021
End date
30 November 2023
This contract is subject to renewal
Yes
Description of renewals
Expected to renew upon expiry / termination.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for two further periods of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Artisan bread
Lot No
2
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Generally used for buffet sandwiches from the delivered hospitality / event catering service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2021
End date
30 November 2023
This contract is subject to renewal
Yes
Description of renewals
Expected to renew upon expiry / termination.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for two further periods of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Artisan buns
Lot No
3
two.2.2) Additional CPV code(s)
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Small batches to use for special lunches / events
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2021
End date
30 November 2023
This contract is subject to renewal
Yes
Description of renewals
Expected to renew upon expiry / termination.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for two further periods of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Baked goods
Lot No
4
two.2.2) Additional CPV code(s)
- 15812000 - Pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Generally used for buffets from the delivered hospitality / event catering service, including high profile events such as the University congregation ceremonies.
We would prefer flexibility and range to be able to offer a variety in size and style to suit the customer’s requirement i.e. a requirement for a meeting may need to be large enough to provide an alternative to a sandwich as an option, but a requirement for an event buffet may need to small enough to eat as ‘finger food’
This includes but is not limited to:
(i) Sweet baked goods, e.g. biscuits, sweet pies, shortbread, sponges, crumpets, muffins, macaroons, traybakes, meringues, petit fours and cooked and uncooked pastry cases.
(ii) Savoury baked goods e.g. savoury pies, pasties, quiche, savoury muffins and sausage rolls or similar.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2021
End date
30 November 2023
This contract is subject to renewal
Yes
Description of renewals
Expected to renew upon expiry / termination.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for two further periods of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
List and brief description of selection criteria
Mandatory, Discretionary and Qualitative Exclusion Questions are included separately on the e-tender system. These are Pass/Fail questions. A submission that fails on any of the Mandatory or Discretionary Exclusion questions will automatically be excluded from the tender process unless the Supplier can demonstrate they have taken remedial actions to ensure there is no reoccurrence of the offence. A Supplier who fails any of the Qualitative Exclusion question will automatically be excluded from the tender process. Suppliers who have passed the requirements will have their tenders assessed against the criteria stated in the Invitation to Tender.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 September 2021
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Expected to renew upon expiry / termination.
six.3) Additional information
Expressions of interest in this project can be made by registering via the University e-tender system at:
https://procontract.due-north.com/Login
The deadline for expressing an interest is Friday 24th September 2021 12pm.
six.4) Procedures for review
six.4.1) Review body
University of Newcastle upon Tyne t/a Newcastle University
Newcastle upon Tyne
NE1 7RU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.