Section one: Contracting authority
one.1) Name and addresses
East Sussex Fire Authority
ESFRS Service HQ, Church Lane
LEWES
BN7 2DZ
Contact
Glenn Johnston
Telephone
+44 3039991000
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://sell2.in-tend.co.uk/blpd/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://sell2.in-tend.co.uk/blpd/home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Building and Office Cleaning
Reference number
ESFA2510
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
This is to be run as a mini-competition under Lot 1 of the ESPO263_25 Total Cleaning Services framework for those suppliers pre-approved for the South East region. Any bids made by suppliers not pre-approved and authorised will be rejected.This contract will cover office cleaning and an annual clean of our windows and appliance bay doors across the Estate in East Sussex, Brighton and Hove. It will cover 23 fire stations and our Service Training Centre at Maresfield.
two.1.5) Estimated total value
Value excluding VAT: £800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Across east Sussex at 23 sites
two.2.4) Description of the procurement
This is a mini-competition run under Lot 1 of ESPO263_25 Total Cleaning Services and only open to the pre-approved suppliers in the South East Region
two.2.5) Award criteria
Cost criterion - Name: Price only / Weighting: 100
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
This contract will start from the 1st November when the current contract expires. Contract value is based on estimated annual cost for the contract term plus one extension period. Value will be less if no extension is agreed, or greater if the full possible extension is agreed
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 37
Objective criteria for choosing the limited number of candidates:
All suppliers operating in the South East under Lot 1 of ESPO263_25 Total Cleaning Services
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 June 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Centre for Effective Dispute Resolution
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Deadlines will be as specified in the Public Contract Regulations 2015