Section one: Contracting authority
one.1) Name and addresses
Eastern Multi-Academy Trust
Kings Lynn
PE30 4QG
Contact
Graham Thorpe
graham.thorpe@moxton-education.com
Telephone
+44 7540594557
Country
United Kingdom
Region code
UKH1 - East Anglia
Companies House
07338780
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastern-mat.co.uk/news/?pid=17&nid=1&storyid=16
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Eastern MAT - Communications & Telephony Procurement
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The E-MAT Trust was established in 2010 under the name of CWA Trust. This evolved into Eastern MAT in 2017 The Trust is a family of inclusive and aspirational schools working together across the East of England
The Trust currently encompasses 10 Primary and 1 secondary school with an additional primary likely to join before this contract commences. In addition to this the Trust is planning on growing and bidders should make the assumption that this would be on the basis of at least one school per annum.
The strategy going forward is to combine all broadband connectivity, firewall services, and telephony into one single outsourced package for all existing schools and any new schools that join the Trust during the lifetime of the contract.
EMAT recently completed a procurement to consolidate their ICT Support into a single outsourced Managed Service across all their sites. Internet filtering was part of the scope for that procurement and therefore will not form part of this procurement.
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the Stage 2 ITT will include, but not be limited to;
A managed connectivity service to connect schools anywhere in England
A broadband service for each school based on synchronous connectivity
A 'failover' line
A firewalled service
A managed VoIP telephony service for each school to an agreed number of handsets each
Support and maintenance service
Full end to end single SLA approach
Management of any 3rd parties required to provide the service
Relevant monitoring, management, and reporting
Full installation and transition service
Value added services
Technical interface into the Trusts outsourced support provision
Bidders should note the following:
The Trust will provide a standard contract as part of the ITT Pack
There will be no requirement for TUPE
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32412000 - Communications network
- 32420000 - Network equipment
- 32430000 - Wide area network
- 32522000 - Telecommunications equipment
- 32524000 - Telecommunications system
- 32540000 - Switchboards
- 32550000 - Telephone equipment
- 32560000 - Fibre-optic materials
- 32570000 - Communications equipment
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
Main site or place of performance
Kings Lynn
two.2.4) Description of the procurement
The E-MAT Trust was established in 2010 under the name of CWA Trust. This evolved into Eastern MAT in 2017 The Trust is a family of inclusive and aspirational schools working together across the East of England
The Trust currently encompasses 10 Primary and 1 secondary school with an additional primary likely to join before this contract commences. In addition to this the Trust is planning on growing and bidders should make the assumption that this would be on the basis of at least one school per annum.
The strategy going forward is to combine all broadband connectivity, firewall services, and telephony into one single outsourced package for all existing schools and any new schools that join the Trust during the lifetime of the contract.
EMAT recently completed a procurement to consolidate their ICT Support into a single outsourced Managed Service across all their sites. Internet filtering was part of the scope for that procurement and therefore will not form part of this procurement.
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the Stage 2 ITT will include, but not be limited to;
A managed connectivity service to connect schools anywhere in England
A broadband service for each school based on synchronous connectivity
A 'failover' line
A firewalled service
A managed VoIP telephony service for each school to an agreed number of handsets each
Support and maintenance service
Full end to end single SLA approach
Management of any 3rd parties required to provide the service
Relevant monitoring, management, and reporting
Full installation and transition service
Value added services
Technical interface into the Trusts outsourced support provision
Bidders should note the following:
The Trust will provide a standard contract as part of the ITT Pack
There will be no requirement for TUPE
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 August 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 September 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Eastern Multi-Academy Trust
Kings Lynn
Country
United Kingdom