Section one: Contracting authority/entity
one.1) Name and addresses
City of London Corporation
Guildhall
London
Onika.Syeda@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.cityoflondon.gov.uk/about-us/about-the-city-of-london-corporation
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
City of London & City of London Police Occupational Health Physician
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
City of London & City of London Police Occupational Health Physician
two.2.2) Additional CPV code(s)
- 85141000 - Services provided by medical personnel
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
This contract is for the provision of an Occupational Health Physician (OHP) services for both the City of London Corporation, a local authority, and the City of London Police Force.
COL require an experienced OHP 1 day per week for 45 weeks per year. The COLP require an experienced OHP for 1 day per week for 45 weeks plus 17 additional days. The additional days are to meet the Force requirement for recruitment and associated management meetings relating to recruitment and fitness to work procedure and advice.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
con_COL_22518
Title
City of London & City of London Police Occupational Health Physician
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
10 May 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Kennedy, Fraser
Kennedy Occupational Health
Hertfordshire
WD6 4PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £645,345
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Syeda, Onika
City of London Corporation, Guildhall, London, EC2V 7HH
London
EC2V 7HH
onika.syeda@cityoflondon.gov.uk
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85100000 - Health services
seven.1.2) Additional CPV code(s)
- 85141000 - Services provided by medical personnel
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
This is for the provision of an Occupational Health Physician (OHP) services for both the City of London Corporation, a local authority, and the City of London Police Force.
This is a contract extension.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£645,345
seven.1.7) Name and address of the contractor/concessionaire
Kennedy, Fraser
Hertfordshire
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
311410 - Occupational Therapy Services
The City (the Relevant Authority) is issuing this Modification Notice which is to be regarded as a VEAT Notice. At the present time, there is no equivalent to a VEAT Notice under the Health Care Services (Provider Selection Regime) 2023 (2023 Regulations) as there is under the Public Contracts Regulations 2015 (PCR 2015) .
This Modification Notice is intended to inform the market of the City’s intention to extend a Contract for the provision of an Occupational Health Physician service for the Relevant Authority in it’s capacity not only as a Local Authority, but also in it’s capacity as a Police Authority with the current provider, Kennedy Occupational Health. The initial period of the contract is due to expire on the 31st July 2024.
The Relevant Authority advertised the procurement of the Contract initially for 2 years with the possibility of review, and continuation for a further 2 years subject to satisfactory and effective service delivery. The Contract was procured under the Light Touch Regime of the PCR 2015. The Contract Notice can be viewed on Find a Tender at: City of London & City of London Police Occupational Health Physician Contract - Contracts Finder and the Contract Award Notice can be viewed on Find a Tender at City of London & City of London Police Occupational Health Physician - Contracts Finder
The service procured originally via the Light Touch Regime is now subject to the 2023 Regulations. There is an option to extend the current Contract with Kennedy Occupational Health beyond the 31stJuly 2024. The Relevant Authority has, in accordance with its own internal governance, sought approval to extend the Contract for a further two years with effect from the 1st August 2024 until the 31st July 2026. The service is a vital element of the Occupational Health Service and there cannot be any gap in this critical service provision. Any gap would be detrimental to the delivery of occupational health and safety advice to the organization, and would also impact upon the Relevant Authority complying with its statutory duties under the Health and Safety at Work Act 1974 and other relevant legislation.
Whist the two year extension was within the permitted scope of the original procurement, in accordance with the transitional provisions set out in the 2023 Regulations, any modifications of the Contract will now be subject to the 2023 Regulations.
The total value of the Contract including the extension will now exceed the £500,000 threshold criteria set out in Regulation 13 ( 2) (b) (i) of the 2023 Regulations . The value pertaining to this Modification Notice is £382,880 increasing the contract value to £645,345.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Contract is performing well, and the extension has been built in the contract, which is performing well from a commercial perspective. Replacing such sole supplier with an in-depth knowledge of the service provision and the Corporation and Policing (a complex area for OH) would be worse commercially than extending the contract by two years avoiding procurement costs, and issues with onboarding, especially should the provider be changed.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £645,345
Total contract value after the modifications
Value excluding VAT: £645,345