Section one: Contracting authority/entity
one.1) Name and addresses
Buckinghamshire New university
High Wycombe Campus, Queen Alexandra Road
High Wycombe
HP11 2JZ
Contact
David Dodds
Telephone
+44 7787905301
Country
United Kingdom
NUTS code
UKJ13 - Buckinghamshire CC
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43130
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Facilities Management Services
Reference number
BNU 2202-263
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Building Cleaning, Grounds Maintenance, Pest Control and other related services
Lot No
2
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement at the time of conclusion of the contract:
This is a VEAT notice of the University’s intention to enter into two separate contracts with two suppliers connected with the incumbent supplier, following a period of 10 days from the date of publication of this notice. The contracts provide for the continuation of vital facilities management services to the University and allow much needed time for the University to complete the procurement process to find its new facilities management supplier.
This particular Contract is specifically for Building Cleaning, Grounds Maintenance, Pest Control and other related services with a value of 1.9M. The location of these services will be at the University's Main Campus at High Wycombe, two other satellite campuses at Uxbridge and Aylesbury and the University's Halls of residences.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 022-226821
Section five. Award of contract/concession
Contract No
BNU 2202-263
Lot No
2
Title
Building Cleaning, Grounds Maintenance, Pest Control and other related services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
19 July 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Nexgen Facilities Services Ltd
Unit 5, Kingsmill Park, London Road,
High Wycombe
HP10 9UB
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,041,667
Section six. Complementary information
six.3) Additional information
The original Contract was entered into for an initial 12 month period ( from 1st August 2022 to 31st July 2023 ) with an option to extend for a further six month period.
(MT Ref:229902)
six.4) Procedures for review
six.4.1) Review body
The High Court
Strand
London
WC2A 2LL
Telephone
+44 2079477882
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 79993000 - Building and facilities management services
seven.1.3) Place of performance
NUTS code
- UKJ13 - Buckinghamshire CC
seven.1.4) Description of the procurement:
The Contract was entered into for an initial period of 12 months to enable the University to commence and complete a new procurement exercise for replacement contract. This would allow time for the University refurbishment project to be completed in order to allow a detailed and updated specification to be developed. There has been some delay in the refurbishment project due matters outside of the control of the university which now requires the University to delay the start of the new procurement exercise.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,041,667
seven.1.7) Name and address of the contractor/concessionaire
Nexgen Facilities Services Ltd
Unit 5&6 Kingsmill Park London Road
High Wycombe
HP10 9UB
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
National registration number
04156458
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Contract was entered into for an initial period of 12 months to enable the University to commence and complete a new procurement exercise for replacement contract. This would allow time for the University refurbishment project to be completed in order to allow a detailed and updated specification to be developed. There has has been some delay in the refurbishment project due matters outside of the control of the university which now requires the University to delay the start of the new procurement exercise.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The University has therefore decided to extend the interim contract by a further 12 month period up to the 31st of July 2024. It is intended that this will provide sufficient time for the refurbishment project to be completed and consideration for the University's future plans for this service. This will also give an opportunity to prepare for a re procurement exercise which will maximise market interest and also the University's requirements. The University has had to manage the inflationary impact on contract prices.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,041,667
Total contract value after the modifications
Value excluding VAT: £2,166,667