Scope
Reference
DN7771622 Lots 1-8
Description
Southwark Council is inviting Tenders for the provision of insurances coverage and associated services various insurance policies. The contract(s) is/are likely to last a maximum of 5 years.
Southwark Council's tender is an opportunity for the provision of insurance covering the principal classes of Property, Casualty and Motor and some small, ancillary covers such as personal accident and school travel. The companies providing the Insurance cover for Lots 3 and 8 will also handle claims relating to the policies. The insurance policies scope is divided in the following lots:
Lot 1 Material Damage and associated covers:
Material Damage
Business Interruption
Money
Specified All Risks
Works in Progress "All Risks"
Lot 1 estimated value:£10,571,551
Lot 2 Property: Property Owners £2,025,000
Lot 3 Combined Liability:
Employer's Liability
Public/Products Liability
Officials Indemnity
Professional Indemnity
Lot 3 estimated value: £4,417,752
Lot 4 Crime: Crime £235,876
Lot 5 Accident: Personal Accident / Business Travel £187,500
Lot 6 School: School Journey Offsite Activities £136,000
Lot 7 Computer: Computer £105,000
Lot 8 Motor: Motor Fleet £507,605
Estimated Contract Value including IPT and VAT where applicable £18,186,284
Total value (estimated)
- £18,186,284 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 1 October 2028
- Possible extension to 1 October 2030
- 5 years, 1 day
Description of possible extension:
The Insurance cover in all Lots is for an initial period of three (3) years with the option to extend for any period or periods up to a maximum of two (2) further years.
Options
The right to additional purchases while the contract is valid.
Cost assessment will represent 40% of the final assessment mark.
Quality assessment will represent 60% of the final assessment mark.
Cost assessment
Actual price 35%
Financial Certainty 5%
Quality assessment
The 60% Quality weighting for each Lot has been broken down as follows:
Insurance All Lots Sub Criteria:
Cover 30%
Service Delivery 10%
Claims Handling 15%
Social Value 5%
Main procurement category
Services
Contract locations
- UKI44 - Lewisham and Southwark
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Material Damage and associated covers
Description
Lot 1: Material Damage and associated covers
Material Damage
Business Interruption
Money
Works in Progress "All Risks"
Lot value (estimated)
- £10,571,551 including VAT
CPV classifications
- 66500000 - Insurance and pension services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Property Owners and associated covers
Description
Lot 2: Property Owners and associated covers
Property Owners
Lot value (estimated)
- £2,025,000 including VAT
CPV classifications
- 66515200 - Property insurance services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Combined Liability
Description
Lot 3: Combined Liability
Employer's Liability
Public/Products Liability
Officials Indemnity
Professional Indemnity
Lot value (estimated)
- £4,417,752 including VAT
CPV classifications
- 66516000 - Liability insurance services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Crime
Description
Lot 4: Crime
Lot value (estimated)
- £235,876 including VAT
CPV classifications
- 66510000 - Insurance services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Accident
Description
Lot 5: Accident
Personal Accident / Business Travel
Lot value (estimated)
- £187,500 including VAT
CPV classifications
- 66512000 - Accident and health insurance services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. School
Description
Lot 6: School
School Journey Offsite Activities
Lot value (estimated)
- £136,000 including VAT
CPV classifications
- 66510000 - Insurance services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. Computer
Description
Lot 7: Computer
Lot value (estimated)
- £105,000 including VAT
CPV classifications
- 66510000 - Insurance services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 8. Motor
Description
Lot 8: Motor
Motor Fleet
Lot value (estimated)
- £507,605 including VAT
CPV classifications
- 66514110 - Motor vehicle insurance services
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
30 May 2025, 12:00pm
Tender submission deadline
2 July 2025, 12:00pm
Submission address and any special instructions
Tenders and associated documents must be submitted by uploading onto the Contracting Authority's e-portal system: ProContract also known as London Tenders Portal.
The ePortal can be accessed via the following link:
https://procontract.due-north.com/Opportunities/Index?p=2241eb95-058a-e511-80f7-000c29c9ba21&v=1
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality assessment | Quality assessment The 60% Quality weighting for each Lot has been broken down as follows: Insurance All Lots Sub Criteria Cover 30% Service Delivery 10% Claims Handling 15% Social Value 5% |
Quality | 60% |
| Cost assessment | Cost assessment Actual price 35% Financial Certainty 5% |
Cost | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Opportunities/Index?p=2241eb95-058a-e511-80f7-000c29c9ba21&v=1
Tenders and associated documents are available to download and responses must be submitted by uploading onto the Contracting Authority's e-portal system: ProContract also known as London Tenders Portal.
The ePortal can be accessed via the following link:
https://procontract.due-north.com/Opportunities/Index?p=2241eb95-058a-e511-80f7-000c29c9ba21&v=1
Contracting authority
Southwark Council
- Public Procurement Organisation Number: PXTW-7647-VDLV
160 Tooley Street
London
SE1 2QH
United Kingdom
Contact name: Katerina Athanasiadou
Telephone: +442075252281
Email: ProcurementAdviceTeam@southwark.gov.uk
Website: http://www.southwark.gov.uk
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government