Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Anna Penman
Telephone
+44 1314693922
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CT1077 - Care and Repair Service
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The Edinburgh Health and Social Care Partnership (EHSCP) require the provision of a Care and Repair Service within the City of Edinburgh boundary. The service will help older people and people with disabilities live independently in their own homes by providing small repairs and minor adaptations, a key-safe fitting service, a handyperson service, trade referrals and assistance with major adaptations.
Independent living is key to improving health and wellbeing and timely provision of equipment, repairs and minor adaptations can help vulnerable citizens live in their own home for as long as possible, avoid hospital admission and support hospital discharge. Enabling independent living is a key theme of the Edinburgh Integration Joint Board’s Strategic Plan and the provision of the care and repair service will help deliver on the following National Health and Wellbeing Outcomes:
Outcome 2: People, including those with disabilities or long-term conditions, or who are frail, are able to live, as far as reasonably practicable, independently and at home or in a homely setting in their community.
Outcome 3: People who use health and social care services have positive experiences of those services, and have their dignity respected.
Outcome 4: Health and social care services are centred on helping to maintain or improve the quality of life of people who use those services.
two.1.5) Estimated total value
Value excluding VAT: £2,045,320
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
- 85311100 - Welfare services for the elderly
- 85311200 - Welfare services for disabled people
- 85323000 - Community health services
- 98513310 - Home-help services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
City of Edinburgh
two.2.4) Description of the procurement
The Service will deliver a care and repair service across the city of Edinburgh, it was also provide practical services which support individuals to lead independent lives at home within a safe and secure environment for as long as possible and enable those in hospital awaiting hospital discharge to return home quickly. The Service will ensure a personalised, home-based service which puts the client in control of decisions.
The provision of equipment, key safes, small repairs and adaptations can reduce risk and injury, help with people's confidence and their mental well-being, prevent unnecessary admission to hospital and expediate hospital discharge.
It can allow people to do more for themselves, avoid the need for additional, more intensive input from other services and can complement rehabilitation intervention.
There are 5 service areas within the contract:
1) Small repairs and minor adaptations – eliminate trip hazards by repairing thresholds etc, preventing falls by fitting handrails, grab-rails etc.
2) Key safes supplied and fitted.
3) Handyperson Service - a wide range of practical assistance around the home including changing a lightbulb, fitting door chains, setting up digital services, online shopping etc.
4) Trade referral service for larger jobs.
5) Assistance with Major Adaptations including assistance with grant applications, selecting suppliers, monitoring the building work and completing a building warrant.
The Care and Repair Service will be able to deliver all 5 areas and will seek to find additional funding to enhance the support offered.
two.2.6) Estimated value
Value excluding VAT: £2,045,320
two.2.7) Duration of the contract or the framework agreement
Start date
1 April 2023
End date
31 March 2031
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is considered this service is regulated under the 'light-touch' regime of the Public Contract (Scotland) Regulations 2015
It is anticipated any contract awarded will be in place for up to 8 years (4+2+2).
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Economic operators may be excluded if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
B ECONOMIC AND FINANCIAL STANDING:
4B.1.1 Yearly turnover - minimum of 500,000GBP
4B.1.4 Financial Ratios - minimum current ratio of 1.2
4B.5.1a Professional Indemnity insurance, limit of indemnity of not less than 5,000,000GBP
4B.5.1b Employer's liability insurance, limit of indemnity of not less than 5,000,000GBP
4B.5.2 Public liability insurance, limit of indemnity of not less than 10,000,000GBP
Product liability insurance, limit of indemnity of not less than 10,000,000GBP
D QUALITY ASSURANCE SCHEMES:
4D.1 (1) Health and Safety Procedures – Confirmation of maintain Health and Safety management
4D.1(2) Disclosure – ensure relevant staff and volunteers have the appropriate disclosure check
More detail on each area can be found in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Procedure involving negotiation
four.1.11) Main features of the award procedure
The Contract will be awarded on the basis of the Most Economically Advantageous Tender with 20% of the overall evaluation score given to price and 80% of the overall evaluation score given to quality (cost:quality ratio).
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 022-190687
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
TUPE may apply to this requirement, more detail can be found in the ITT.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 21951. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Details of the types of community benefits being sought are contained in the ITT.
The type and level of benefits will be in direct relation to the value of the contract and the Service Provider will be asked to submit Community Benefits response indicating the types of Community Benefits they will deliver as part of the tender evaluation process.
Service Providers will be expected to utilise the City of Edinburgh Council’s community benefit tracking system CENEFITS.
(SC Ref:701714)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Appeals Procedure - A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.