Section one: Contracting authority
one.1) Name and addresses
Department for Levelling Up, Housing and Communities
Fry Building
2 Marsham Street, London
SW1P 4DF
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-levelling-up-housing-and-communities
Buyer's address
https://www.gov.uk/government/organisations/department-for-levelling-up-housing-and-communities
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-5407.my.site.com/ProSpend__eSourcing_Community_Registration?locale=uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://atamis-5407.my.site.com/login
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://atamis-5407.my.site.com/login
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grenfell Tower Memorial Commission - International design team selection process (Appointment of multi-disciplinary design team)
two.1.2) Main CPV code
- 71530000 - Construction consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The Ministry of Housing, Communities and Local Government (MHCLG) (the “Authority”) has commenced the procurement activity on behalf of the Grenfell Tower Memorial Commission (The Commission) with the RIBA acting as authorised agents (RIBA) to appoint an International Multi-Disciplinary Design team (MDDT) to support the Commission in their commitment to deliver a fitting memorial (the “Project”). The Authority is using the Competitive Procedure with Negotiation (CPN) to support the selection of the design team.
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71240000 - Architectural, engineering and planning services
- 71311000 - Civil engineering consultancy services
- 92312250 - Services provided by individual artists
- 71410000 - Urban planning services
- 92312000 - Artistic services
- 71240000 - Architectural, engineering and planning services
- 71250000 - Architectural, engineering and surveying services
- 71324000 - Quantity surveying services
- 71312000 - Structural engineering consultancy services
- 71400000 - Urban planning and landscape architectural services
- 71420000 - Landscape architectural services
- 92312230 - Services provided by sculptors
- 92312200 - Services provided by authors, composers, sculptors, entertainers and other individual artists
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The publication of this notice formally launches the process to find and appoint a specialist, considerate and community-focused memorial design team. We are inviting expressions of interest in the procurement of a consultant(s) and other specialists who will make up an appropriately skilled multi-disciplinary design team (MDDT) to develop the memorial concept design in collaboration with the Grenfell community, to support the concept design phase of the memorial through to its delivery and construction.
The Authority is seeking Applicants to submit expressions of interest to participate in its tender process, being conducted in accordance with the Competitive Procedure with Negotiation (CPN) of the Public Contracts Regulations 2015 (as amended).
This is a two-phase procurement. Phase 1 invites design teams wishing to prepare a carefully-considered submission that describes their motivation for participating, their ability to work in partnership with the Grenfell community, delivery and completion of project examples and overall experience and balance of the design team. Following shortlisting of submitted phase 1 responses, phase 2 will invite up to five shortlisted teams to refine their preliminary designs using insights from the Grenfell community. Teams will visualise elements of their proposals that are relevant with or without a Grenfell Tower in place, the focus being to select the right design team rather than to finalise a specific memorial design.
More information is contained on the Commission website:-
www.grenfelltowermemorial.co.uk/design
We trust that if you review the design brief and further information about the selection process and feel that you would like to participate, you will follow the links to the e-tendering portal to register an interest in participation.
There will be market engagement events throughout phase 1. Further detail of these, and how to register to attend, is contained within the document pack available to those who register an interest in this selection process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
30 July 2027
This contract is subject to renewal
Yes
Description of renewals
It is possible that due to programme changes and constraints, there may be a requirement to extend this appointment beyond the anticipated term (and anticipated value). The detail of this will be set out fully in the Phase 2 procurement documentation.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
This is set out in the procurement documentation.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to procurement documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
As per the mandatory requirements set out, please confirm (Y/N) that the Potential Supplier’s practice includes a Landscape Architect or Architect who have the right to practice in the country where they are qualified or in the country where they currently reside or practice. UK-based candidates should therefore be registered with the Landscape Institute and Architects Registration Board (ARB), with overseas-based candidates registered with an equivalent regulatory body
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
The Potential Lead Supplier’s practice must include a Landscape Architect or Architect who have the right to practice in the country where they are qualified or in the country where they currently reside or practice. UK-based candidates should therefore be registered with the Landscape Institute and Architects Registration Board (ARB), with overseas-based candidates registered with an equivalent regulatory body
three.2.2) Contract performance conditions
Set out in phase 2 procurement documentation
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 September 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
15 November 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This procurement is being conducted on behalf of the Grenfell Tower Memorial Commission (The Commission) administered by RIBA with the Contracting Authority being the Ministry of Housing, Communities and Local Government (MHCLG).
Further information at:-
https://www.grenfelltowermemorial.co.uk/design
https://www.architecture.com/awards-and-competitions-landing-page/competitions-landing-page
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Department of levelling up, housing and communities
2 Marsham Street
LONDON
SW1P 4DF
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/ministry-of-housing-communities-and-local-government