- Scope of the procurement
- Lot 1. Street Name Plates - Supply Only
- Lot 2. Street Name Plates -Supply and Installation/maintenance
- Lot 3. Road Signage (including Directional Signs, Information signs) - Supply Only
- Lot 4. Road Signage (including Directional Signs, Information signs) -Supply and Installation/maintenance
Section one: Contracting authority
one.1) Name and addresses
Basingstoke & Deane Borough Council
Civic Offices
BASINGSTOKE
RG214AH
procurement@basingstoke.gov.uk
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.basingstoke.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TENDER FOR THE SUPPLY AND/OR SUPPLY, INSTALLATION & MAINTENANCE OF SIGNAGE ACROSS HAMPSHIRE UNDER A FRAMEWORK AGREEMENT
Reference number
DN680215
two.1.2) Main CPV code
- 34928470 - Signage
two.1.3) Type of contract
Supplies
two.1.4) Short description
Basingstoke and Deane Borough Council ('the Council') is seeking Basingstoke and Deane Borough Council (the council) are seeking to commission competent and experienced contractor(s) for the provision of signage at various site locations throughout Hampshire. The Council is acting as Lead Authority on behalf of the authorities listed below:
• Basingstoke and Deane Borough Council
• East Hampshire District Council
• Eastleigh Borough Council
• Fareham Borough Council
• Gosport Borough Council
• Hampshire County Council
• Hart District Council
• Havant Borough Council
• Isle of Wight Council
• New Forest Borough Council
• Portsmouth City Council
• Rushmoor Borough Council
• Southampton City Council
• Test Valley Borough Council
• Winchester City Council
Other authorities that are part of this process comprise:
• Town and Parish Councils within Hampshire
• Junior, Primary and Secondary Schools in the Hampshire County Council local authority area, (private schools are not included in the Framework).
The main objective of this invitation to Tender is to establish a Framework Contract. The framework will cover the supply of various types of signage, ranging from very small quantities (one item) to larger orders. As requirements differ for each organisation, the contract will comprise of 'supply only' and/or 'supply and installation' Lots.
The framework will be split into four Lots as detailed below:
Lot 1 - Street Name Plates - Supply Only
Lot 2 -Street Name Plates -Supply and Installation/maintenance
Lot 3 -Road Signage (including Directional Signs, Information signs) - Supply Only
Lot 4 - Road Signage (including Directional Signs, Information signs) -Supply and Installation/maintenance
The Councils intents to award only one supplier to each Lot, however, tenderers can bid for one or more Lots; though each Lot will be evaluated separately, and response documents must be provided for each lot that the tenderer is responding to. Therefore, the potential successful tenderer could be appointed to more than one lot.
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Street Name Plates - Supply Only
Lot No
1
two.2.2) Additional CPV code(s)
- 34928470 - Signage
- 34928471 - Sign materials
- 34928472 - Sign posts
- 34992300 - Street signs
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
To manufacture and supply street name plates in a range of sizes throughout Hampshire. All works for this lot are to include;
• Covering and removal of covering signs
• Location lettering and marking
• Protective systems, including any packaging
• Rivets, bolts, nuts to secure the signage
• Protective treatments
• Notices and recording
• Light spill screen
• Fixing to structures and posts including all attachments
• Postage or delivery charges
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 7.5
Quality criterion - Name: Skills Matrix / Weighting: 7.5
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Sample sign & Example Quotation Document / Weighting: 20
Cost criterion - Name: Core items / Weighting: 40
Cost criterion - Name: Non-core items / Weighting: 17
Cost criterion - Name: Lead Authority Discount / Weighting: 3
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Street Name Plates -Supply and Installation/maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 34928470 - Signage
- 34928471 - Sign materials
- 34928472 - Sign posts
- 34992300 - Street signs
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
To manufacture, supply and provide installation & maintenance of street name plates in a range of sizes throughout Hampshire. All works for this lot are to include;
• Excavation of material
• Backfill and compaction
• In-situ concrete
• Formwork
• Reinstatement of surface to match existing
• Disposal of waste (in accordance with Part II of the Environmental Protection Act 1990 and in particular, the Duty of Care Requirements under Section 34 of the Act), via a registered waste carrier.
• Drilling or forming holes and pocket instructors or foundations and casting in bolts, socket base plates and anchorage assemblies
• Bedding and grouting
• Fixing in position and supporting
• Removing temporary fixings and supports
• Reinstatement to match existing surface after removal, if required.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 7.5
Quality criterion - Name: Skills Matrix / Weighting: 7.5
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Sample sign & Example Quotation Document / Weighting: 20
Cost criterion - Name: Core items / Weighting: 40
Cost criterion - Name: Non-core items / Weighting: 17
Cost criterion - Name: Lead Authority Discount / Weighting: 3
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Road Signage (including Directional Signs, Information signs) - Supply Only
Lot No
3
two.2.2) Additional CPV code(s)
- 34928470 - Signage
- 34928471 - Sign materials
- 34928472 - Sign posts
- 34992200 - Road signs
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
To manufacture and supply road signs (including directional signs and information signs) throughout Hampshire. All works for this lot are to include;
• Covering and removal of covering signs
• Location lettering and marking
• Protective systems, including any packaging
• Rivets, bolts, nuts to secure the signage
• Protective treatments
• Notices and recording
• Light spill screen
• Fixing to structures and posts including all attachments
• Postage or delivery charges
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 7.5
Quality criterion - Name: Skills Matrix / Weighting: 7.5
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Sample sign & Example Quotation Document / Weighting: 20
Cost criterion - Name: Core items / Weighting: 40
Cost criterion - Name: Non-core items / Weighting: 17
Cost criterion - Name: Lead Authority Discount / Weighting: 3
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Road Signage (including Directional Signs, Information signs) -Supply and Installation/maintenance
Lot No
4
two.2.2) Additional CPV code(s)
- 34928470 - Signage
- 34928471 - Sign materials
- 34928472 - Sign posts
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
To manufacture, supply and provide installation & maintenance of road signs (including directional signs and information signs) throughout Hampshire. All works for this lot are to include;
• Excavation of material
• Backfill and compaction
• In-situ concrete
• Formwork
• Reinstatement of surface to match existing
• Disposal of waste (in accordance with Part II of the Environmental Protection Act 1990 and in particular, the Duty of Care Requirements under Section 34 of the Act), via a registered waste carrier.
• Drilling or forming holes and pocket instructors or foundations and casting in bolts, socket base plates and anchorage assemblies
• Bedding and grouting
• Fixing in position and supporting
• Removing temporary fixings and supports
• Reinstatement to match existing surface after removal, if required.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 7.5
Quality criterion - Name: Skills Matrix / Weighting: 7.5
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Sample sign & Example Quotation Document / Weighting: 20
Cost criterion - Name: Core items / Weighting: 40
Cost criterion - Name: Non-core items / Weighting: 17
Cost criterion - Name: Lead Authority Discount / Weighting: 3
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 September 2023
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 September 2023
Local time
10:00am
Place
The Council is utilising an electronic tendering tool. Accordingly, there will be no hard copy documents issued to Tenders and all communication with the Council, Including the submission of Tenderers' Responses, will be conducted via the ProContract system
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom