- 1. SOUTHAMPTON CITY COUNCIL
- 2. Portsmouth City Council
- 3. Bristol City Council
- 4. Oxfordshire County Council
- 5. Bournemouth Christchurch & Poole Council
- 6. Dorset Council (incorporating the former Dorset County Council, except the former Christchurch Borough Council )
- 7. Isle of Wight Council
- 8. Surrey County Council
- 9. Brighter Futures for Children for Reading Borough Council
- 10. Slough Children's Services Trust (Slough Borough Council)
- 11. Swindon Borough Council
- 12. Wokingham Borough Council
- 13. Bracknell Forest Council
- 14. Achieving for Children for the Royal Borough of Windsor and Maidenhead
- 15. West Berkshire Council
- 16. Wiltshire Council
Section one: Contracting authority
one.1) Name and addresses
SOUTHAMPTON CITY COUNCIL
Civic Centre,Civic Centre Road
SOUTHAMPTON
SO147LY
tendermanagement@southampton.gov.uk
Telephone
+44 2380833000
Country
United Kingdom
Region code
UKJ32 - Southampton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Portsmouth City Council
Portsmouth
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Bristol City Council
Bristol
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Oxfordshire County Council
Oxford
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Bournemouth Christchurch & Poole Council
Bournemouth
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKK24 - Bournemouth, Christchurch and Poole
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Dorset Council (incorporating the former Dorset County Council, except the former Christchurch Borough Council )
Dorset
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKK2 - Dorset and Somerset
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Isle of Wight Council
Isle of Wight
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ34 - Isle of Wight
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Surrey County Council
Letterhead
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Brighter Futures for Children for Reading Borough Council
Reading
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://brighterfuturesforchildren.org/
one.1) Name and addresses
Slough Children's Services Trust (Slough Borough Council)
Slough
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Swindon Borough Council
Swindon
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKK14 - Swindon
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Wokingham Borough Council
Wokingham
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Bracknell Forest Council
Bracknell
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Achieving for Children for the Royal Borough of Windsor and Maidenhead
Twickenham
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
www.achievingforchildren.org.uk
one.1) Name and addresses
West Berkshire Council
Newbury
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKJ11 - Berkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Wiltshire Council
Trowbridge
tendermanagement@southampton.gov.uk
Country
United Kingdom
Region code
UKK15 - Wiltshire CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
A Framework Agreement for the Provision of Independent Fostering Agencies (IFA) Services
Reference number
EC09/01/3096 (Proactis Reference: REQ/1000050)
two.1.2) Main CPV code
- 85311300 - Welfare services for children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement invites tenders from both new applicants to The Councils' Framework for the Provision of Independent Fostering Agencies (IFA) Services, or from existing providers on this framework who wish to improve their original price offers or to apply for a place on additional lots.
The notice for the original establishment of the Framework Agreement was published on the 28th July 2021 (reference 2021/S 000-017949) and the amended publication dated 7th September 2021, reference 2021/S 000-022124) which read as follows:
"This procurement is for the establishment of a framework agreement for the provision of independent fostering agency services across sixteen (16) local authorities that comprise the South-Central IFA Framework consortium. This ITT is to establish a Framework Agreement between Southampton City Council (on behalf of the South-Central IFA Framework consortium) and those tenderers successful in their applications to be accepted on to the framework to enable the provision of foster care placements in accordance with the terms of the framework agreement. The sixteen local authorities which comprise the South-Central IFA Framework consortium (thereby referred to as "The Councils") are:
Bracknell Forest Council, Bristol City Council, Bournemouth Christchurch and Poole Council, Dorset Council, Isle of Wight Council, Oxfordshire County Council, Portsmouth City Council, Reading Borough Council, Slough Children's Services Trust, Southampton City Council, Surrey County Council, Swindon Borough Council, West Berkshire Council, Wiltshire County Council, Royal Borough of Windsor and Maidenhead, Wokingham Borough Council
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
two.2) Description
two.2.1) Title
(Standard Placements 0+ Years)
Lot No
1
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Lot 1 (Standard Placements 0+ Years) - full details provided in procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
41
This contract is subject to renewal
Yes
Description of renewals
Potential for 2 x 12 month extensions.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Duration of the framework agreement as originally published was for 48 months (four years) Framework duration, of which 41 months will remain
two.2) Description
two.2.1) Title
Lot 2 (Children with Disabilities
Lot No
2
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Lot 2 Children with Disabilities - full details can be found within procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
41
This contract is subject to renewal
Yes
Description of renewals
Potential for 2 x 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Duration of the framework agreement as originally published was for 48 months (four years) Framework duration, of which 41 months will remain.
two.2) Description
two.2.1) Title
Lot 3 (Parent and Child Placements)
Lot No
3
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Lot 3 Parent and Child Placements - full details can be found within procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
41
This contract is subject to renewal
Yes
Description of renewals
Potential for 2 x 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Duration of the framework agreement as originally published was for 48 months (four years) Framework duration, of which 41 months will remain.
two.2) Description
two.2.1) Title
Lot 4 (Enhanced Fostering Placements)
Lot No
4
two.2.2) Additional CPV code(s)
- 85311300 - Welfare services for children and young people
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Lot 4 (Enhanced Fostering Placements) - full details can be found within procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
41
This contract is subject to renewal
Yes
Description of renewals
Potential for 2 x 12 month extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Duration of the framework agreement as originally published was for 48 months (four years) Framework duration, of which 41 months will remain.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
2 September 2022
Local time
12:00pm
Changed to:
Date
25 April 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 September 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This procurement is for applicants to join an open framework and for existing framework providers to apply for additional lots and / or submit improved offers (prices). This information supercedes that published in the original notice (28th July 2021 - ref 2021/S 000-017949) & amended notice (7th September 2021 - ref 2021/S 000-022124). Please refer to these notices for further details.
six.3) Additional information
This published notice supercedes previously published "Additional Information" (notice references 2021/S 000-017949 and 2021/S 000-022124) to reflect the change in e-procurement portal now used by Southampton City Council. This procurement is being managed by Southampton City Council, on behalf of the South Central IFA Framework consortium, in accordance with Regulations 74-76 of the Public Contract Regulations 2015 ("Light Touch Regime").
For any additional information related to this tender please see the published procurement documents.
Applicants will be required to apply via the 'Supply Southampton' website, accessible at: https://supplierlive.proactisp2p.com/Account/Login
where registration with the Council's Proactis procurement e-portal can be undertaken by selecting the 'register button'. Once registered, details relating to this procurement can be accessed by clicking on the "Opportunities" tile and using the search bar to search for " A Framework Agreement for the Provision of Independent Fostering Agencies (IFA) Services" (Proactis reference: REQ/1000050)
Freedom of Information - Applicants are advised that Southampton City Council is subject to the Freedom of Information Act 2000 ('The Act'). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Southampton City Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. Southampton City Council shall not be responsible for any costs, charges or expenses incurred by applicants or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Whilst every effort has been made to consider the full scope of the requirement the Council does not guarantee the volume of supplies/service/works required resulting from this tender or that it will accept any tender on completion of the tender exercise. Southampton City Council reserves the right not to award all or any part of this contract. All dates and time periods specified in this notice are only provisional and Southampton City Council reserves the right to change these. The Contracting Authority may be subject to governmental codes of practice or guidance relating to a transparency agenda, including the policy of publishing contracts and all other documents relating to public procurement activity. Accordingly and notwithstanding any other provision within this notice, it should be noted that the Contracting Authority will publish any documents relating to the procurement and subsequent contract award resulting from this notice (but with any information which is exempt from disclosure in accordance with the provisions of the FOIA redacted) in accordance with the aforementioned governmental transparency agenda. When executing the contract within the United Kingdom, the successful supplier will be required to comply with the
recommendations of the Code of Practice for Employment, published by the Equalities and Human Rights Commission. The suppliers will also be required to comply with the requirements of the Equality Act 2010. Further information on the Council's requirements on the aforementioned will be included in the invitation to tender documents.
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom