- Lot 1. Gas Servicing and Repairs (to include solid fuels)
- Lot 2. Solar Thermal Servicing & Repairs
- Lot 3. Air Source Heat Pump Servicing & Repairs
- Lot 4. Solar PV Servicing & Repairs
- Lot 5. Commercial Gas Servicing and Repairs
- Lot 6. Gas Installations
- Lot 7. Commercial Gas Installations
- Lot 8. Air Source Heat Pump Installations
Scope
Description
The tender will establish 8 distinct lots which will include:
Lot 1: Gas Servicing and Repairs (to include solid fuels)
Lot 2: Solar Thermal Servicing and Repairs
Lot 3: Air Source Heat Pump Servicing and Repairs
Lot 4: Solar PV Servicing and Repairs
Lot 5: Commercial Gas Servicing and Repairs
Lot 6: Gas Installations
Lot 7: Commercial Gas Installations
Lot 8: Air Source Heat Pump Installations
Total value (estimated)
- £18,727,980 excluding VAT
- £22,473,576 including VAT
Above the relevant threshold
Main procurement category
Works
Contract locations
- UKL15 - Central Valleys
Lot constraints
Maximum number of lots a supplier can bid for: 7
Maximum number of lots a supplier can be awarded: 7
Description of how multiple lots may be awarded:
Lot 1: Gas Servicing and Repairs (to include solid fuels)
Lot 2: Solar Thermal Servicing and Repairs
Lot 3: Air Source Heat Pump Servicing and Repairs
Lot 4: Solar PV Servicing and Repairs
Lot 5: Commercial Gas Servicing and Repairs
Lot 6: Gas Installations
Lot 7: Commercial Gas Installations
Lot 8: Air Source Heat Pump Installations
Not the same for all lots
CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Gas Servicing and Repairs (to include solid fuels)
Description
Provision of Gas Servicing and Repairs (to include solid fuels)
Lot value (estimated)
- £9,600,000 excluding VAT
- £11,520,000 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 30 September 2035
- 10 years
Description of possible extension:
1 + 1 + 1
CPV classifications
- 50531200 - Gas appliance maintenance services
- 45333000 - Gas-fitting installation work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Solar Thermal Servicing & Repairs
Description
Provision of Solar Thermal Servicing and Repairs.
Lot value (estimated)
- £448,000 excluding VAT
- £537,600 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 30 September 2035
- 10 years
Description of possible extension:
1 + 1 + 1
CPV classifications
- 45261215 - Solar panel roof-covering work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Air Source Heat Pump Servicing & Repairs
Description
Provision of Air Source Heat Pump Servicing and Repairs.
Lot value (estimated)
- £129,980 excluding VAT
- £155,976 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 30 September 2035
- 10 years
Description of possible extension:
1 + 1 + 1
CPV classifications
- 45259300 - Heating-plant repair and maintenance work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Solar PV Servicing & Repairs
Description
Provision of Solar PV Servicing and Repairs.
Lot value (estimated)
- £50,000 excluding VAT
- £60,000 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 30 September 2035
- 10 years
Description of possible extension:
1 + 1 + 1
CPV classifications
- 45261215 - Solar panel roof-covering work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Commercial Gas Servicing and Repairs
Description
Provision of Commercial Gas Servicing and Repairs.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 3 September 2035
- 9 years, 11 months, 3 days
Description of possible extension:
1 + 1 + 1
CPV classifications
- 50531200 - Gas appliance maintenance services
- 45333100 - Gas regulation equipment installation work
- 45331100 - Central-heating installation work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 6. Gas Installations
Description
Provision of Gas Installations.
Lot value (estimated)
- £7,000,000 excluding VAT
- £8,400,000 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 30 September 2035
- 10 years
Description of possible extension:
1 + 1 + 1
CPV classifications
- 45333100 - Gas regulation equipment installation work
- 45331100 - Central-heating installation work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 7. Commercial Gas Installations
Description
Provision of Commercial Gas Installations.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 30 September 2035
- 10 years
Description of possible extension:
1 + 1 + 1
CPV classifications
- 45333100 - Gas regulation equipment installation work
- 45331100 - Central-heating installation work
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 8. Air Source Heat Pump Installations
Description
Provision of Air Source Heat Pump Installations.
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Contract dates (estimated)
- 1 October 2025 to 30 September 2032
- Possible extension to 30 September 2035
- 10 years
Description of possible extension:
1 + 1 + 1
CPV classifications
- 45232141 - Heating works
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Gas Servicing and Repairs (to include solid fuels)
Lot 2. Solar Thermal Servicing & Repairs
Lot 3. Air Source Heat Pump Servicing & Repairs
Lot 4. Solar PV Servicing & Repairs
Lot 5. Commercial Gas Servicing and Repairs
Lot 6. Gas Installations
Lot 7. Commercial Gas Installations
Lot 8. Air Source Heat Pump Installations
As per ITT
Technical ability conditions of participation
Lot 1. Gas Servicing and Repairs (to include solid fuels)
Lot 2. Solar Thermal Servicing & Repairs
Lot 3. Air Source Heat Pump Servicing & Repairs
Lot 4. Solar PV Servicing & Repairs
Lot 5. Commercial Gas Servicing and Repairs
Lot 6. Gas Installations
Lot 7. Commercial Gas Installations
Lot 8. Air Source Heat Pump Installations
As per ITT
Particular suitability
Lot 1. Gas Servicing and Repairs (to include solid fuels)
Lot 2. Solar Thermal Servicing & Repairs
Lot 3. Air Source Heat Pump Servicing & Repairs
Lot 6. Gas Installations
Lot 7. Commercial Gas Installations
Lot 8. Air Source Heat Pump Installations
Small and medium-sized enterprises (SME)
Lot 4. Solar PV Servicing & Repairs
Lot 5. Commercial Gas Servicing and Repairs
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
26 May 2025
Tender submission deadline
4 July 2025, 12:00am
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2035
Award criteria
Lot 1. Gas Servicing and Repairs (to include solid fuels)
Lot 2. Solar Thermal Servicing & Repairs
Lot 3. Air Source Heat Pump Servicing & Repairs
Lot 5. Commercial Gas Servicing and Repairs
Lot 6. Gas Installations
Lot 7. Commercial Gas Installations
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Lot 4. Solar PV Servicing & Repairs
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quaily | Quality | 40.00% |
Lot 8. Air Source Heat Pump Installations
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Payment terms
30 Day Payment Term
Applicable trade agreements
- Government Procurement Agreement (GPA)
Procedure
Procedure type
Open procedure
Contracting authority
Barcud Shared Services
- Companies House: 12136070
2 Alexandra Gate Ffordd Pengam
Cardiff
CF24 2SA
United Kingdom
Contact name: Catherine Sizer
Email: cath@barcudsharedservices.org.uk
Website: https://barcudsharedservices.org.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales