Section one: Contracting authority
one.1) Name and addresses
University of Dundee
Procurement
Dundee
DD1 4HN
Contact
Stewart Hamilton Kerr
Telephone
+44 138286810
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00105
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LEV SERVICE AND MAINTENANCE SERVICES
Reference number
UoD-EFM074-TC-2023
two.1.2) Main CPV code
- 71631100 - Machinery-inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract involves the statutory programmed servicing, performing repairs and LEV call outs across the University campus. The Supplier will appoint a, ’Residential Engineer,’ who will exclusively carry out works only for the University of Dundee and will not carry out works on any sites out with the bounds of this contract. The Residential Engineer will be exclusively at the disposal of the University for additional items such as user training and overseeing commissioning works. However, sufficient time allocation must be allowed for the statutory annual servicing/validation programme to be satisfied.
two.1.5) Estimated total value
Value excluding VAT: £810,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Dundee
two.2.4) Description of the procurement
This contract involves the statutory programmed servicing, performing repairs and LEV call outs across the University campus. The Supplier will appoint a, ’Residential Engineer,’ who will exclusively carry out works only for the University of Dundee and will not carry out works on any sites out with the bounds of this contract. The Residential Engineer will be exclusively at the disposal of the University for additional items such as user training and overseeing commissioning works. However, sufficient time allocation must be allowed for the statutory annual servicing/validation programme to be satisfied.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £810,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
2 x 12 month extensions available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
P60 (1)
Only companies registered with CIBSE Institute of Local Exhaust Ventilation Engineers (ILEVE) and have achieved competence with TExT will be considered (unless they can demonstrate equivalence).
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Only companies registered with CIBSE Institute of Local Exhaust Ventilation Engineers (ILEVE) and have achieved competence with TExT will be considered (unless they can demonstrate equivalence).
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 August 2023
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 72 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 August 2023
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=739311.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:739311)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=739311
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court
Sheriff Court House, 6 West Bell Street
Dundee
DD1 9AD
Telephone
+44 1382229961
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Dundee Sheriff Court
Sheriff Court House, 6 West Bell Street
Dundee
DD1 9AD
Telephone
+44 1382229961
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
University of Dundee
Procurement
Dundee
DD1 4HN
Telephone
+44 138286810
Country
United Kingdom