Scope
Description
The London Borough of Hillingdon (Hillingdon) manages imported food and feed controls at London Heathrow Airport's Imported Food Office (IFO). They oversee import controls on non
- animal origin products and fishery products and issue export certifications for various products leaving the UK.
Current legislation mandates that Products of Animal Origin (POAO) enter the UK only through approved Border Control Posts (BCP). The BCP at Heathrow is approved for both
human and non-human consumption products, handling items such like fishery products, meat, honey,blood products and hunting trophies.
Hillingdon seeks an Official Veterinary Surgeons (OVS) provider to monitor BCP operations and conduct veterinary checks on POAO. The OVS must be members of the Royal College of
Veterinary Surgeons and will work exclusively at the IFO, also assisting with export certification when needed.
None of the checks are completed remotely. All officers will be based at the Imported Food Office at Heathrow Airport. The Imported Food Office is currently located in Shoreham Road East, TW6 3UA.
The OVS will carry out inspections at the two product BCP facilities at Heathrow:
• Eurobip - Unit 2, X2, Eastern Perimeter Road, TW6 2GE
• Heathrow Perishable Centre - Building 588 Sandringham Road, TW6 3SF
The Contract will be for an initial term of three (3) years with an extendable option for a period of two (2) years, giving a total of five (5) years (the Term).
** This Tender Notice is also linked to a Preliminary Market Engagement Notice (UK 2) published on 7th April (Procurement identifier (OCID): ocds-h6vhtk-04fddd / Notice identifier: 2025/S 000-013305**
Total value (estimated)
- £4,295,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
The contract can be extended for 2 years (24 months) from 1st April 2029
Main procurement category
Services
CPV classifications
- 85200000 - Veterinary services
Contract locations
- UKI74 - Harrow and Hillingdon
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 June 2025, 5:00pm
Tender submission deadline
13 June 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | The award criteria will be 70%Quality/ 30% Price. The 70% quality includes 10% towards Social Value |
Quality | 70% |
| Price | The award criteria will be 70%Quality/ 30% Price. The 70% quality includes 10% towards Social Value |
Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://supplierlive.proactisp2p.com/Account/Registration/Register
The full suite of tender document can be found via the tender portal, Proactis.
Interested bidders must ensure they are registered on Proactis to access the opportunity
Contracting authority
London Borough of Hillingdon
- Public Procurement Organisation Number: PHZZ-4724-NYPH
Civic Centre
Uxbridge
UB8 1UW
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government