Section one: Contracting authority/entity
one.1) Name and addresses
Norfolk County Council
Martineau Lane
NORWICH
NR12DH
Contact
Sarah Hardy
Telephone
+44 1603223968
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Unattended Library Management System
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
A contract was awarded in September 2016 to Bibliotheca to supply a system controller, access panel, image server and sufficient CCTV cameras to cover the public areas in each library in Norfolk, and to provide maintenance for software and hardware for the duration of the contract. This was to allow access to the library whilst unattended. Equipment is owned by the Council. That contract is due to expire at the end of March 2024. The Council intends to award a new contract to Bibliotheca under Regulation 32 of the Public Contract Regulations 2015 to 31 March 2026 i.e a two year contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £152,702
two.2) Description
two.2.2) Additional CPV code(s)
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
Main site or place of performance
Norfolk
two.2.4) Description of the procurement
A contract was awarded in September 2016 to Bibliotheca to supply a system controller, access panel, image server and sufficient CCTV cameras to cover the public areas in each library in Norfolk, and to provide maintenance for software and hardware for the duration of the contract. Equipment is owned by the Council. That contract is due to expire at the end of March 2024. It is the intention of the Council to let a further contract to Bibliotheca to end on 31 March 2026. This contract will be for provision of the software and support and maintenance of both the software and hardware. The hardware is not end of life and this is not intended to be refreshed under this contract.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Council is using Reg 32(2)(b) for this contract. The hardware for the unattended library solution provided by Bibliotheca under the contract is still current and owned by the Council. The hardware was purchased via Bibliotheca on their recommendation in 2016 when the system was implemented under a contract that was competitively procured under the open procedure, to fit with the software and to provide an overall robust system for allowing unattended access. The software that is compatible with the hardware is with the current provider. It is not best value for money to remove and dispose of current hardware and re-buy hence competition is absent for technical reasons. Contract will likely be competed at the end of the 2 years when hardware is end of life.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2016/S 129-232045
Section five. Award of contract/concession
Title
Unattended Library Management System
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
18 July 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Bibliotheca Limited
Landmark House Station Road
Cheshire
SK8 7BS
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
Companies House
02983151
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £152,702
Total value of the contract/lot/concession: £152,702
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
nplaw
Norfolk County Council, Martineau Lane
Norwich
NR1 2DH
Country
United Kingdom