Section one: Contracting authority/entity
one.1) Name and addresses
The University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.ed.ac.uk/schools-departments/procurement/supplying
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Trend BEMS comprehensive maintenance and replacement works
Reference number
EC0952
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Lot 2 - Western General, Little France and Easter Bush Estate
Lot No
2
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement at the time of conclusion of the contract:
Lot 2 - Western General, Little France and Easter Bush Estate
The University of Edinburgh wishes to appoint a single supplier to provide comprehensive planned and reactive maintenance service for the Trend Building Energy Management System (BEMS) and associated services.
Comprehensive includes the supplying, replacing and commissioning all faulty items associated with the BEMS, as well as planned and reactive maintenance works. If instructed by the University to replace any damaged or obsolete Equipment not covered by the fully comprehensive contract, the Supplier shall ensure and provide verification to the University that the replacement Equipment meets the exact or better specification of the Equipment being removed. The purchase of replacement Equipment shall remain optional to the University throughout the Contract Term.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-021176
Section five. Award of contract/concession
Contract No
MT0952
Lot No
2
Title
Lot 2 - Western General, Little France and Easter Bush Estate
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
23 December 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
East Coast Controls Ltd
Acre House, Stirling Road
Kilsyth
G65 0PT
Telephone
+44 07730926920
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £348,480
Section six. Complementary information
six.3) Additional information
(SC Ref:701849)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chamber Street
Edinburgh
EH1 1LB
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50000000 - Repair and maintenance services
seven.1.3) Place of performance
NUTS code
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
seven.1.4) Description of the procurement:
Additional specific upgrade of obsolete Trend IQ3 controllers to maintain system resilience and reduce the risk of controller failure.
Whilst the contract includes for the option to undertake replacement of controllers as described above, the original contract value does not account for this specific upgrade. A modification notice is being completed to reflect change in contract value.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£98,500
seven.1.7) Name and address of the contractor/concessionaire
East Coast Controls Ltd
Acre House, Stirling Road
Kilsyth
G65 0PT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Additional specific upgrade of obsolete Trend IQ3 controllers to maintain system resilience and reduce the risk of controller failure.
Whilst the contract includes for the option to undertake replacement of controllers as described above, the original contract value does not account for this and therefore a contract modification is being completed and a Contract Notice with the value of this requirement will be published to reflect change in contract value.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority,
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £348,480
Total contract value after the modifications
Value excluding VAT: £446,824