Section one: Contracting authority
one.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Residences Cleaning Framework
Reference number
CU.1530.JP
two.1.2) Main CPV code
- 90911100 - Accommodation cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation.
The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues).
The University requires three types of cleaning services:
Deep Clean Service
ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean)
Ad hoc daily housekeeping service
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.1) Title
Campus C
Lot No
2
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Talybont North, Gate and Court
Lot No
3
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Campus A
Lot No
4
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Campus B, Cartwright Court & Roy Jenkins
Lot No
5
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Talybont South
Lot No
1
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
The purpose of this procurement is to appoint Contract cleaning companies to support Residences Teams with the cleaning of student accommodation.
The cleaning requirements span several of our sites with cleaning taking place mainly over the summer months (from June to September), potentially supporting for January arrivals preparation and on an ad hoc basis during the year e.g. one off cleans or to support with the provision of daily cleaning services (due to unforeseen staffing issues).
The University requires three types of cleaning services:
Deep Clean Service
ELS Cleaning Services (3 Phase: Phase 1 deep clean, Phase 2 Housekeeping service, Phase 3 Deep clean)
Ad hoc daily housekeeping service
Cleaning services must be provided within the time frames stipulated within Appendix 1 – Cleaning Requirements Lots. Bidders should note that buildings cannot be made available earlier than indicated and must be returned by the deadline date and fully meet the standards as outlined in the relevant cleaning specification(s). Failure to deliver the services by the required date/to the standards expected will result in the University being unable to accommodate guests moving in.
Deep Clean Service
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 3 to 5 of Appendix 1.
Bidders should refer the following appendices
Appendix 2 – Cleaning Specification Deep Cleans
Appendix 3 – Management of Service Deep Cleans
Successful bidders will be required to achieve the standards detailed in Appendix 2 and manage the service as per Appendix 3.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
ELS Cleaning Services
To fulfil this requirement Contractors are required to deep clean buildings which are detailed in Lots 1 and 2 of Appendix 1.
Bidders should refer the following appendices
Appendix 4 – Cleaning Specification ELS
Appendix 5 – ELS Management of the Service
Successful bidders will be required to achieve the standards detailed in Appendix 4 and manage the service as per Appendix 5.
For this service the Contractor shall provide at its own cost, all the consumables and equipment required to carry out the service, including, but not limited to.
Cleaning products
Cloths, dusters, gloves, etc
Black refuse sacks for non-recyclable, general waste
Green refuse sacks for all recyclable waste
Cleaning equipment such as mops, brushes, buckets etc.
Vacuum cleaners and other electrical equipment
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Cost criterion - Name: Cost / Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
The University reserves the right to add locations to a lot during the term of the framework.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-004719
Section five. Award of contract
Lot No
2
Title
Campus C
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 June 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ametros Facilities Management
3 Universal Square, Devonshire Street North
Manchester
M126JH
Telephone
+44 8453016467
Country
United Kingdom
NUTS code
- UKD36 - Greater Manchester North West
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Crystal Facilities Management Ltd
Ground Floor, The Lyra, Portal Way, North Acton
London
W36BJ
Telephone
+44 2089933831
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £249,426
Section five. Award of contract
Lot No
3
Title
Talybont North, Gate and Court
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 June 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Pure Klass Cleaning Ltd
276 Ashley Road
Poole. Dorset
BH149DZ
Telephone
+44 000000
Fax
+44 000000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
A QUALITY SERVICE LTD
Windsor House, Main Road, Llantwit Fardre
Pontypridd
CF382HE
Telephone
+44 7596398309
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £249,426
Section five. Award of contract
Lot No
1
Title
Talybont South
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 June 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Pure Klass Cleaning
276 Ashley Road, Poole
Dorset
BH149BZ
Telephone
+44 000000
Fax
+44 000000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ametros Facilities Management
3 Universal Square, Devonshire Street North
Manchester
M126JH
Telephone
+44 8453016467
Country
United Kingdom
NUTS code
- UKD36 - Greater Manchester North West
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
A QUALITY SERVICE LTD
Windsor House, Main Road, Llantwit Fardre
Pontypridd
CF382HE
Telephone
+44 7596398309
Country
United Kingdom
NUTS code
- UKL - Wales
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £468,920
Section five. Award of contract
Lot No
4
Title
Campus A
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 June 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
BERRY SUPPORT SOLUTIONS LIMITED
17 The Maltings East Tyndall Street
Cardiff
CF245EA
Telephone
+44 7951789843
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Crystal Facilities Management Ltd
Ground Floor, The Lyra, Portal Way, North Acton
London
W36BJ
Telephone
+44 2089933831
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £306,477
Section five. Award of contract
Lot No
5
Title
Campus B, Cartwright Court & Roy Jenkins
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 June 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
BERRY SUPPORT SOLUTIONS LIMITED
17 The Maltings East Tyndall Street
Cardiff
CF245EA
Telephone
+44 7951789843
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Mystic Cleaning & Waste Removals
3 Hirst Crescent , Fairwater
Cardiff
CF53LG
Telephone
+44 7311825794
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £511,875
Section six. Complementary information
six.3) Additional information
Each lot will appoint 1 x Primary supplier with 2 Reserve suppliers (full details are contained within the ITT docs).
Access to the Procurement documents will close at 5pm on 3rd April 2024 in order for Site Visits to take place W/C 8th April 2024. Further details regarding site visits are contained in
Schedule 2 Specification.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GB
(WA Ref:142634)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom