Section one: Contracting authority
one.1) Name and addresses
UK Research and Innovation
Polaris House, North Star Avenue
SWINDON
SN21FF
Contact
Rhedyn Griffiths
Telephone
+44 1793425098
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Public Procurement
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FM20033 - Commercial & Specialist Cleaning Services and Commercial Waste Collection & Recycling Services
Reference number
FM20033
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
UK Shared Business Services Ltd (UK SBS) on behalf of UK Research and Innovation (UKRI), wish to appoint Contractor(s) for Commercial and Specialist Cleaning Services and Commercial Waste Collection & Recycling Services.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the "Regulations").
This is a Services Contract being procured under Open OJEU Procedure Regulations.
The award of this Contract will be based on 2 Lots:
- Lot 1: Commercial Cleaning Services, Specialist Cleaning, Feminine Hygiene Units, Dust Mats, Site Window and Cladding Cleaning
- Lot 2: Commercial Waste Collection and Recycling Services
The lotting of this procurement will facilitate the greater aggregation of public sector demand and enable public sector to leverage greater efficiencies.
It is intended that one provider will be appointed for each of the Lots detailed above, however potential providers are invited to tender for one or more Lots on an individual basis.
See section I.3) for access to procurement documentation.
UK SBS will be used the Delta eSourcing Portal for this procurement. The access code is 6Z6RYUVU5N
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,550,000
two.2) Description
two.2.1) Title
FM20033-01 - Commercial Cleaning Services, Specialist Cleaning, Feminine Hygiene Units, Dust Mats, Site Window and Cladding Cleaning
Lot No
1
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Rutherford Appleton Laboratory
Harwell Oxford
Didcot
Oxfordshire
OX11 0QX
Chilbolton Observatory
Drove Road
Stockbridge
Hampshire
SO20 6BJ
two.2.4) Description of the procurement
UK Shared Business Services Ltd (UK SBS) on behalf of UK Research and Innovation (UKRI), wish to appoint a provider for Commercial Cleaning Services, Specialist Cleaning, Feminine Hygiene Units, Dust Mats, Site Window and Cladding Cleaning.
The overall requirement is for a fully integrated and seamless commercial and specialist cleaning service incorporating management of window and cladding cleaning, provision and servicing of feminine hygiene units and dust mats.
The site has a growth plan which the contract is required to respond to. Changes in buildings may include new, extended or buildings that are removed, therefore, the contract services will change over the life of the contract. Appendix 1 details the current buildings and indicates new buildings that will be coming on line during the life of the contract.
The Contractor is required to acquire an awareness and understanding of the site and associated areas within the scope of the contract and provide capability and capacity that is directly accessible at a local level so that the contract can be proactively managed and supported. This capability and expertise will need to include human resource professionals and senior representation that is both visible and available to the contract on a frequent basis. The Contractor will provide industry expertise on innovations, environmental sustainability, benchmarking and provide expert opinion on how to innovate and professionalise the service.
General Introduction to the Service Requirements
The cleaning service requirement has three distinct functional elements which are discussed in more detail within the specification:
• Routine cleaning - daily janitorial service and out of hours cleaning, currently includes a Covid 19 specification, office, communal space, external signage cleaning (low level) and facilities (kitchens, toilets, showers etc.,).
• Supply of Labour - Cleaning staff are placed in a department to perform specific tasks/specialist cleaning for a specific number of hours (generally in laboratories and workshops).
• Waste Porterage - The Cleaning Team have office, welfare and storage space in R24 which is the site waste compound. The Cleaning Team manage movement of waste on site (using STFC owned containers) which includes but is not limited to cardboard and confidential waste, storage and onward use of excess office furniture, disposal of fridges and waste furniture.
Other services include provision of feminine hygiene, dust mats and window and external cladding cleaning, specialist cleaning and consumables:
• Window & Cladding Cleaning - Appendix 4 attached providing detail of requirements for window cleaning per building. There will be additional requirements throughout the year and also there should be a provision for external cladding cleaning which can be included through the window cleaning or separated as appropriate
• Dust mats - Appendix 5 management of supply and regular servicing of all dust mats
• Feminine Hygiene - Appendix 6 management, supply and regular servicing of all sanitary units
• Consumables - Appendix 8 details the standard of consumables to be provisioned, these may only be substituted with authorisation to a product of the same standard and quality. There are varying requirements across the site and STFC seeks to consolidate the requirements to reduce and streamline.
• Deep Cleaning & Specialist cleaning including floors, soft furnishing areas, cleaning specialist equipment, and as required bio-hazardous cleaning.
A brief summary of the requirement has been provided above, please ensure you review the specification and all additional appendices for full details of this requirement. All documents relating to the procurement can be found within the Stage One: Overview Section on the Delta eSourcing Portal.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the "Regulations").
This is a Services Contract being procured under Open OJEU Procedure Regulations.
See section I.3) for access to procurement documentation.
UK SBS will be using the Delta eSourcing Portal for this procurement. The access code is 6Z6RYUVU5N
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70.00
Price - Weighting: 30.00
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
FM20033-02 - Commercial Waste Collection and Recycling Services
Lot No
2
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Rutherford Appleton Laboratory
Harwell Oxford
Didcot
Oxfordshire
OX11 0QX
Chilbolton Observatory
Drove Road
Stockbridge
Hampshire
SO20 6BJ
The Cosener's House
Abbey Close
Abingdon
Oxfordshire
OX14 3JD
two.2.4) Description of the procurement
UK Shared Business Services (UK SBS) on behalf of UK Research and Innovation (UKRI), wish to appoint a provider for Commercial Waste Collection and Recycling Services for the Science and Technology Facilities Council (STFC).
The Contracting Authority wishes to appoint a Contractor capable of delivering a fully integrated and seamless commercial waste management and recycling service.
As part of UKRI, STFC falls under the statutory reporting requirements of the Greening Government Commitments (GGC). GGC targets for 2021/22 - 2024/25 have yet to be set but for the purpose of this contract the Contractor must be able to meet all GGC targets.
STFC seeks to reuse or recycle as many of its non-hazardous waste streams as possible and currently this includes paper, cardboard, newspapers and magazines, plastic bottles, plastic cups, glass and food waste. In line with the progressive and forward-looking intent of this contract, the Contractor should commit to maintaining 100% diversion from landfill and over the contract duration.
Material Waste Streams
The Client places high emphasis in obtaining accurate information on the waste streams it produces, and how it can improve the way waste is managed, and therefore requires proposals that offer:
• On board weighing solutions to measure waste by identifying actual lifts of individual containers weighed at the time of collection so that be trusted and used to benchmark the past and predict future trends in site waste generation.
• Providing solutions for tracking and reporting on waste volumes per bin and per stream to enable measurement at a more granular level e.g. building level
• Providing feedback on contamination at a sufficiently granular level to allow STFC to target training and education.
• Provision for new waste streams and responding to increase of current waste streams in response to campus growth.
The approximate quantity of waste produced by STFC in the last year is summarised in the specification. It is expected that volumes of waste, containers and frequencies will change in the course of the contract as recycling increases and the service is made more efficient and with accurate reporting.
Bin Provision and Containerisation
Appendix 3 details the number, sizes and maximum collection frequency of the bins that are currently on site. This is provided for information, not as a specification of the containers that must be provided by the Contractor. The Contractor shall make its own assessment of the number and range of bins that the Contractor considers necessary to meet STFC's requirements in readiness for day 1 of the contract in the most cost-effective and sustainable way, taking account of the tonnages stated in the specification.
It is not expected that this will have an impact on the bid price submitted.
The Contractor shall have overriding responsibility for bin and container provision including responsibility for their maintenance and renewal. The Contractor shall monitor the condition of bins and containers on site and provide a report for the Client's review for recommended repairs or replacement.
To assist with ad hoc service requirements, the Contractor shall provide skip rental charge and a container emptying charge for the following open waste skips capacities: 2,4,6,8,12,20 and 40 cu yard. Options for enclosed, lockable open skips are also required. It is assumed that the same per kilogramme fee/rebate will apply regardless of container size.
A brief summary of the requirement has been provided above, please ensure you review the specification and supporting appendices for full details of this requirement. All documents relating to this procurement can be found within the Stage One: Overview Section on the Delta eSourcing Portal.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as amended from time to time) (the "Regulations").
This is a Services Contract being procured under Open OJEU Procedure Regulations.
See section I.3) for access to procurement documentation.
UK SBS will be using the Delta eSourcing Portal for this procurement. The access code is 6Z6RYUVU5N
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60.00
Price - Weighting: 40.00
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-006268
Section five. Award of contract
Contract No
FM20033-01
Lot No
1
Title
Commercial Cleaning Services, Specialist Cleaning, Feminine Hygiene Units, Dust Mats, Site Window and Cladding Cleaning
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 July 2021
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Calber Facilities Management Limited
The Glenmore Centre, Grove Business Park
Wantage
OX12 9GN
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £4,375,177.18
Section five. Award of contract
Contract No
FM20033-02
Lot No
2
Title
Commercial Waste Collection and Recycling Services
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
UK Shared Business Services Ltd
Swindon
SN2 1FF
Telephone
+44 1793867005
Country
United Kingdom