Scope
Reference
CCBC/EV Charging 2025
Description
Conwy County Borough Council (CCBC) wishes to appoint a suitable Electric Vehicle Charge Point Operator (EVCPO) to increase the provision of Electric Vehicle Charge Points (EVCPs) in the County, through collaborative working.
CCBC wishes to enter into a contract with a provider to:
(1) Jointly co-develop and agree an evidence based delivery plan to ensure Conwy's provision meets both the Electric Vehicle Charging Strategy for Wales and the Conwy EV charging strategy.
(2) Own and operate, safely install, and commission Electric Vehicle Charge Points (EVCPs) into the public realm on CCBC owned assets.
(3) For the duration of the contract, to be responsible for EVCPs, providing a high-quality maintenance and responsive repairs regime.
(4) Provide a full back-office and customer service including a bi-lingual call centre function to align with the responsive repairs regime.
(5) Take responsibility for CCBC's existing public EVCPs. The EVCPO may choose to replace and update the existing EVCPs as required at their own expense, in order to provide full and consistent operation as per agreed and expected service levels.
(6) Expand the provision of workplace EVCPs for use by CCBC fleet vehicles and employees within an agreed and set preferential rate for CCBC fleet vehicles for the recharging of electric vehicles at both public and workplace / Depot EVCPs.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 August 2025 to 10 August 2035
- Possible extension to 10 August 2038
- 13 years
Description of possible extension:
The term of the contract period will be for 10 years with an option to extend for a further period of 3 years being solely at the discretion of the Authority.
Main procurement category
Services
CPV classifications
- 51100000 - Installation services of electrical and mechanical equipment
- 09310000 - Electricity
- 65320000 - Operation of electrical installations
- 63712600 - Vehicle refuelling services
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
Contract locations
- UKL13 - Conwy and Denbighshire
Participation
Legal and financial capacity conditions of participation
Please see full tender pack for details.
Technical ability conditions of participation
Please see full tender pack for details.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 June 2025, 12:00pm
Tender submission deadline
26 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
4 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 10 August 2038
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Evaluation Criteria | Written submission = 50% The quality questions will ask for information on a service delivery plan, health and safety considerations, technical specifications, compliance with Welsh Government... |
Quality | 70.00% |
| Price | The price schedule asks suppliers to provide the income share (as a percentage term) that they would offer the Council (based on the income generated from usage of the Charge points). |
Cost | 30.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Justification for not publishing a preliminary market engagement notice
Conwy County Borough Council has not undertaken any preliminary engagement with market suppliers. However it has sought advice from other Local Authorities who have undertaken a similar procurement process recently. This provided officers with an enhanced understanding of the market, firmed up the tender requirements, award criteria and the procurement procedure.
In addition, authority officers attended an Electric Vehicle conference in Bangor, Gwynedd held by Transport for Wales on 19th November 2024.
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332979
Bilingual Advert
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332983
Schedules 1-10
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332984
Schedules 11-20
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=332986
Tender pack final
Contracting authority
Conwy County Borough Council
- Public Procurement Organisation Number: PQJH-8668-YMDV
Coed Pella
Colwyn Bay
LL29 0GG
United Kingdom
Contact name: Sarah Martin
Telephone: 01492 574000
Email: procurement@conwy.gov.uk
Website: http://www.conwy.gov.uk
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales