Section one: Contracting authority/entity
one.1) Name and addresses
Transport for London
5 ENDEAVOUR SQUARE
LONDON
E201JN
Contact
Antonio Loureiro Pinheiro
Telephone
+44 7761347030
Country
United Kingdom
Region code
UKI41 - Hackney and Newham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TfL 94103 Framework for Furniture and Office Equipment Remedial, Relocations, Installations and Storage Services
Reference number
DN471012
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Transport for London requires up to 25 000 ft2 of storage capacity (15 000 ft2 for head office and 10 000 ft2 for operational) and remedial services to undertake minor furniture repairs, the supply of individual furniture items and day to day small item moves and transport across the entire portfolio. Suppliers are required to be able to undertake furniture repairs using spare parts to make good and desirable if they could remodel furniture from existing stock. Operational Estate: e.g. stations, depots, docklands light railway, London Overground, bus stations, tramlink, river services including Woolwich Ferry, LT museum and operational management offices, approximately 400 sites. Mainly furniture installations, removal of redundant furniture and delivery of ad-hoc items of furniture, white goods.The Head Office portfolio comprises 21 buildings across London 3 are hub buildings at Palestra - Southwark, Pier Walk - North Greenwich and Endeavour Square - Stratford.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 117-309021
Section five. Award of contract/concession
Contract No
TfL94103
Lot No
1
Title
TfL 94103 Framework for Furniture and Office Equipment Remedial, Relocations, Installations and Storage Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
4 May 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Ede's (UK) Ltd
Ermyn Lodge Stud, Shepherds Walk
Epson
KT18 6DF
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
5304354
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Harris Installation Services Ltd
Unit 2 Birchmere Business Park Nathan Way Thamesmead
London
SE28 0AF
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
4665965
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Universal Commercial Relocation Ltd
First Floor, 5 Doolittle Yard, Froghall Road
Ampthill
MK45 2NW
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
7015127
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
WJB Services Ltd
Unit 61, Horndon Industrial Estate
West Horndon
CM13 3XL
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
5130324
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £4,850,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
HM Courts and Tribunal Service
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50000000 - Repair and maintenance services
seven.1.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
Transport for London requires up to 25 000 ft2 of storage capacity (15 000 ft2 for head office and 10 000 ft2 for operational) and remedial services to undertake minor furniture repairs, the supply of individual furniture items and day to day small item moves and transport across the entire portfolio. Suppliers are required to be able to undertake furniture repairs using spare parts to make good and desirable if they could remodel furniture from existing stock. Operational Estate: e.g. stations, depots, docklands light railway, London Overground, bus stations, tramlink, river services including Woolwich Ferry, LT museum and operational management offices, approximately 400 sites. Mainly furniture installations, removal of redundant furniture and delivery of ad-hoc items of furniture, white goods.The Head Office portfolio comprises 21 buildings across London 3 are hub buildings at Palestra - Southwark, Pier Walk - North Greenwich and Endeavour Square - Stratford.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£4,850,000
seven.1.7) Name and address of the contractor/concessionaire
Ede's (UK) Ltd
Ermyn Lodge Stud, Shepherds Walk
Epsom
KT18 6DF
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
5304354
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Harris Installation Services Ltd
Unit 2 Birchmere Business Park Nathan Way Thamesmead
London
SE28 0AF
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
4665965
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Universal Commercial Relocation Ltd
First Floor, 5 Doolittle Yard, Froghall Road
Ampthill
MK45 2NW
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
7015127
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
WJB Services Ltd
Unit 61, Horndon Industrial Estate
West Horndon
CM13 3XL
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
5130324
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
To increase the framework value by £2.4m to cover TfL Estates Management being used by the wider business and GLA family.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Future usage of TfL 94103 by TfL Operational, LUL Ltd and GLA family portfolios is unknown and not budgeted by TfL Estates Management.
To increase the framework value by £2.35m to cover TfL Estates Management being used by the wider business and GLA family.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,350,000
Total contract value after the modifications
Value excluding VAT: £7,200,000