Scope
Reference
DN772765
Description
Dover District Council wishes to select and appoint a suitable contractor for the provision of a Cloud Hosted Health and Safety Management System. The contract is anticipated to commence 7th July 2025 and will continue for a period of 3 years with the option to extend for 2 years in yearly increments.
Expressions of interest will only be accepted via the Kent Business Portal www.kentbusinessportal.org.uk . Completed Response Documents are to be submitted electronically via the Kent Business Portal by no later than 12.00 hrs on the 2nd June 2025.
Total value (estimated)
- £132,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 7 July 2025 to 6 July 2028
- Possible extension to 6 July 2030
- 5 years
Description of possible extension:
2 yearly extensions are available to be taken in agreement with both parties in yearly increments as set out below.
1st Extension - 1 x 12 months 7.7.2028 - 6.7.2029
2nd Extension - 1 x 12 months 7.7.2029 - 6.7.2030
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 80000000 - Education and training services
Contract locations
- UKJ44 - East Kent
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 May 2025, 11:59pm
Tender submission deadline
2 June 2025, 12:00pm
Submission address and any special instructions
Completed Response Documents are to be submitted electronically via the Kent Business Portal at www.kentbusinessportal.org.uk
Tenders may be submitted electronically
Yes
Award criteria
The Council will award the Contract on the basis of the most advantageous tender (MAT). It will be seeking to ensure the best financial performance and value for money from the Services whilst, at the same time, improving or maintaining the standard of the Services.
The overall assessment ratio is 45% quality and 55% cost.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Dover District Council
- Public Procurement Organisation Number: PWJX-1894-TZPX
Council Offices, White Cliffs Business Park
Whitfield, Dover
CT16 3PJ
United Kingdom
Email: procurement@dover.gov.uk
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government