Scope
Reference
FRAM493/25
Description
The University of Birmingham as a requirement for a Facilities Management Services provider at its exhibition and conference space The Exchange.
Based at 3 Centenary Square in the centre of the city in the historic old municipal bank The Exchange comprises exhibition and conference space, meeting rooms, hot-desking space and a cafe and is open to the general public.
The Facilities Management Services provision consists of planned preventative and reactive maintenance. For full details of the requirements of the contract please refer to the full tender specification documentation.
This tender is subject to the provisions of the Procurement Act 2023. All tenderers must be registered on the Central Digital Platform (CDP).
Commercial tool
Establishes a framework
Total value (estimated)
- £0 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2028
- Possible extension to 1 September 2029
- 4 years, 1 day
Description of possible extension:
At the end of the third year of the contract, there is an option to extend the contract by one, one-year period if agreed by both parties and following satisfactory annual contract performance reviews.
Main procurement category
Services
CPV classifications
- 79993100 - Facilities management services
Contract locations
- UKG31 - Birmingham
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices will be fixed for the Framework term.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 June 2025, 6:00pm
Tender submission deadline
11 June 2025, 6:00pm
Submission address and any special instructions
All tender submissions must be submitted electronically at the following address: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home .
Tenderers must register on the In-Tend portal
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 July 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Tenders will be evaluated against the following criteria: Core Supplier Information: 1% Core - Economic and Financial Standing: 2% Core - Technical & Professional Ability: 3% Core - Project Capability: 3%... |
Price |
Weighting description
Tenders will be evaluated against the following criteria:
Core Supplier Information: 1%
Core - Economic and Financial Standing: 2%
Core - Technical & Professional Ability: 3%
Core - Project Capability: 3%
Core - Core Corporate & Social Engagement/Uni Links: 1%
Management of Contract: 30%
Experience: 20%
cost/Price: 40%
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
THE UNIVERSITY OF BIRMINGHAM
- Companies House: RC000645
Edgbaston
Birmingham
B15 2TT
United Kingdom
Email: procurement@bham.ac.uk
Website: http://www.birmingham.ac.uk
Region: UKG31 - Birmingham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)