Section one: Contracting entity
one.1) Name and addresses
High Speed Two (HS2) Ltd
High Speed Two (HS2) Ltd, Two Snowhill, Snow Hill Queensway
Birmingham
B4 6GA
Contact
Sorrel Shipman
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://hs2.bravosolution.co.uk/web/index.html
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://hs2.bravosolution.co.uk/web/index.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://hs2.bravosolution.co.uk/web/index.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Document Control Services to HS2 Ltd
two.1.2) Main CPV code
- 72512000 - Document management services
two.1.3) Type of contract
Services
two.1.4) Short description
HS2 Ltd has a requirement for the provision of document controller resources and functional support, advisory and training services to HS2 Ltd’s internal and supply chain teams, for an initial term of 36 months, with the possibility to extend by up to an additional 36 months. Further information on the scope can be found in the procurement documents.
two.1.5) Estimated total value
Value excluding VAT: £9,324,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79620000 - Supply services of personnel including temporary staff
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Procurement for the provision of document controller resources and functional support, advisory and training services to HS2 Ltd’s internal and supply chain teams, for an initial term of 36 months, with the possibility to extend by up to an additional 36 months.
The Supplier will work within HS2 Ltd’s Document Control function to provide:
1) Resource Augmentation - the Supplier will be responsible for providing and line managing high-calibre and experienced resources to the internal HS2 Ltd Document Control function.
2) Advice and guidance as required by HS2 Ltd on current document control best practice
3) Training on the latest document control standards, systems, and working practices.
Further information on the procurement and the scope can be found in the procurement documents, including the ITT, which can be found at https://hs2.bravosolution.co.uk/web/index.html.
Tenderers must Tender for the whole (and not part) of the services concerned
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £9,324,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
The initial contract duration will be 36 months with the option to extend for a further 36 months in single or multiple fixed increments.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenderers are referred to the accompanying procurement documents for information about the minimum standards for suitability to pursue this activity.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Tenderers are referred to the accompanying procurement documents for information about the objective rules and criteria for participation.
three.1.6) Deposits and guarantees required
HS2 Ltd reserves the right to require deposits and guarantees. Tenderers are referred to the accompanying procurement documents for information about the deposits and guarantees that may be required, if any.
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Tenderers are referred to the Conditions of Contract contained in the procurement documents for information about payment arrangements.
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Tenderers are referred to the accompanying procurement documents for information about acceptable legal forms for economic operators. HS2 Ltd will accept Tender submissions from single economic operators as well as Consortia.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Supplier will be expected to comply with specified KPI's and service levels. Tenderers are referred to the Conditions of Contract and other documents contained in the procurement documents for information about performance conditions.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-018518
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 September 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
1) Capitalised terms used in this Contract Notice and the procurement documents have the meanings given in Volume 8 of the ITT (Definitions and Abbreviations)
2) The procurement documents, including the ITT can be found through HS2 Ltd's eSourcing portal at
https://hs2.bravosolution.co.uk, under the reference "itt_1351 - Document Control Resources to HS2 Ltd". Tenderer's must first register to gain access to the eSourcing portal.
3) Please note that the deadline for submission of Tenders is a precise time and Applicants should allow sufficient time to upload their Tenders.
4) For further assistance in relation to HS2 Ltd’s eSourcing portal, contact the BravoSolution helpdesk which is available Monday to Friday (8:00-18:00) GMT on:
Email — help@bravosolution.co.uk or
Telephone +44 8003684850.
5) Section II.2.6 (Estimated value): the value stated for this procurement is an indicative estimate only and is estimated based on current resourcing estimates. HS2 Ltd does not guarantee or represent that the successful Tenderer will be requested or instructed to carry out any volume of services.
6) The award process may be terminated or suspended at any time without cost or liability to HS2 Ltd. HS2 Ltd does not bind itself to enter into any contract(s) arising out of the procedures envisaged by this Contract Notice. No contractual rights express or implied arise out of this Contract Notice or the procedures envisaged by it. Any contract(s) let by HS2 Ltd may provide that the scope or duration of the Contract may be extended at HS2 Ltd's discretion. HS2 Ltd reserves the right to vary its requirements, make reasonable additions or amendments to the scope and vary the procedure relating to the conduct of the award process at any time during the procurement. HS2 Ltd reserves the right to disqualify any Tenderers on terms set out in the ITT.
7) Tenderers shall be solely responsible for and liable for all costs associated with and arising out of or in connection with responding to this Contract Notice and with submitting any Tender, howsoever incurred.
8) HS2 Ltd embraces diversity and welcomes Tenders from all suitably skilled and experienced economic operators of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. HS2 Ltd will actively promote sustainable procurement throughout its supply chain and welcomes Tenders from economic operators committed to the principles of reducing, reusing and recycling resources and to the practices of buying responsibly.
9) HS2 Ltd does not offer any warranties, guarantees or assurances as to the accuracy or completeness of the information contained in this document and quantities or measurements are only intended to be indicative and for the guidance of potential Tenderers.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
Telephone
+44 20794760000
Country
United Kingdom