Section one: Contracting authority
one.1) Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Contact
David Robinson
david.robinson@westsussex.gov.uk
Telephone
+33 02226995
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Internet address(es)
Main address
https://www.westsussex.gov.uk/default.aspx
Buyer's address
https://www.westsussex.gov.uk/default.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-7669.my.site.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://atamis-7669.my.site.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://atamis-7669.my.site.com/s/Welcome
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Highways Infrastructure and Asset Condition Surveys
Reference number
C17150
two.1.2) Main CPV code
- 71250000 - Architectural, engineering and surveying services
two.1.3) Type of contract
Services
two.1.4) Short description
West Sussex County Council has a Statutory Duty to ensure regular surveys are undertaken to determine the condition of public highways within the County of West Sussex. West Sussex County Council is seeking a Service Provider (the “Service Provider”) to undertake such services as described in Document 2: The Service Specification.
The tender will be split into the following lots:
• Lot 1: Highway Inventory Data Collection
• Lot 2: Coarse Visual Inspection (CVI) Survey of Unclassified ‘D’ roads and all Roundabouts
• Lot 3: Scanner Survey of A, B and C Roads
• Lot 4: Footway Maintenance Survey
• Lot 5: SCRIM Survey and Site Investigations
Contracts will be awarded on a lot-by-lot basis to the highest scoring bidder for each lot.
Contracts will be awarded for an initial term of 2 years with the option to extend for a further 1 year.
This opportunity can be found on our e-sourcing portal via the following link: https://atamis-7669.my.site.com/s/Welcome
two.1.5) Estimated total value
Value excluding VAT: £480,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Coarse Visual Inspection (CVI) Survey
Lot No
2
two.2.2) Additional CPV code(s)
- 71250000 - Architectural, engineering and surveying services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
West Sussex
two.2.4) Description of the procurement
Please see the tender pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £52,152
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 12 months. The maximum duration of the contract will be 3 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see the enclosed tender pack.
two.2) Description
two.2.1) Title
Footway Maintenance Survey
Lot No
4
two.2.2) Additional CPV code(s)
- 71250000 - Architectural, engineering and surveying services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
West Sussex
two.2.4) Description of the procurement
Please see the enclosed tender pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £127,387
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 12 months. Total contract duration of 3 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see the enclosed tender pack.
two.2) Description
two.2.1) Title
Highway Inventory Data Collection
Lot No
1
two.2.2) Additional CPV code(s)
- 71250000 - Architectural, engineering and surveying services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
West Sussex
two.2.4) Description of the procurement
Please see the enclosed tender pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £116,177
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
Option to extend for an additional 12 months. The maximum duration will be 3 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see the enclosed tender pack.
two.2) Description
two.2.1) Title
Scanner Survey of A, B , and C Roads
Lot No
3
two.2.2) Additional CPV code(s)
- 71250000 - Architectural, engineering and surveying services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
West Sussex
two.2.4) Description of the procurement
Please see the enclosed tender pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £82,983
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 12 months. The total contract duration is 3 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see the enclosed tender pack.
two.2) Description
two.2.1) Title
SCRIM Survey and Site Investigations
Lot No
5
two.2.2) Additional CPV code(s)
- 71250000 - Architectural, engineering and surveying services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
West Sussex
two.2.4) Description of the procurement
Please see the enclosed tender pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £101,298
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 12 months. Total contract duration of 3 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see the enclosed tender pack.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
three.2.2) Contract performance conditions
As per the enclosed tender documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 August 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2026
six.3) Additional information
Please see the enclosed tender pack.
six.4) Procedures for review
six.4.1) Review body
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Country
United Kingdom
Internet address
https://www.westsussex.gov.uk/default.aspx
six.4.2) Body responsible for mediation procedures
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Country
United Kingdom
Internet address
https://www.westsussex.gov.uk/default.aspx
six.4.4) Service from which information about the review procedure may be obtained
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
Country
United Kingdom