Section one: Contracting authority
one.1) Name and addresses
Chelmsford City Council
Civic Centre, Duke Street
Chelmsford
CM1 1JE
Contact
Selina Muir
Telephone
+44 1245606606
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electoral and Electoral Registration Printing Contract
Reference number
2021/SM/UDCElect
two.1.2) Main CPV code
- 79824000 - Printing and distribution services
two.1.3) Type of contract
Services
two.1.4) Short description
Uttlesford District Council are seeking to procure printing services for its elections, polls and annual electoral registration activities.
Quality, reliability and a proven track record in printing and delivering electoral printing are key requirements.
Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes.
two.1.5) Estimated total value
Value excluding VAT: £225,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
Electoral printing and mailing services to cover a 5 year cycle of elections although the contract will allow for an further 2 year extension.
The contract will include the printing of poll cards, postal voting packs, elector registration documents, ballot books and other related items.
Distribution of many of these items is also required.
Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes. These numbers will rise slightly during parliamentary elections due to taken in from its neighbouring district – proposed Epping Forest (approx. 400 postal voters and 3,600 electors).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £225,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract will allow for 2 year extension - 60 months is the initial term.
Renewal will be undertaken acoordingly.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 September 2021
Local time
5:00pm
Place
Chelmsford, Essex
Information about authorised persons and opening procedure
Tenders will be released by Delta after the submission deadline to Chelmsford City Council Procurement Team - acting on behalf of Uttlesford District Council.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/QB9P7DD455
GO Reference: GO-2021820-PRO-18773427
six.4) Procedures for review
six.4.1) Review body
Chelmsford City Council
Civic Centre
Chelmsford
CM1 1JE
Telephone
+44 1245606606
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Chelmsford City Council
Civic Centre
Chelmsford
CM1 1JE
Telephone
+44 1245606606
Country
United Kingdom