Section one: Contracting authority
one.1) Name and addresses
Uttlesford District Council
Council Offices, London Road
Saffron Walden
CB11 4ER
Contact
Selina Muir
Telephone
+44 1245606606
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electoral and Electoral Registration Printing Contract
Reference number
2021/SM/UDCElect
two.1.2) Main CPV code
- 79824000 - Printing and distribution services
two.1.3) Type of contract
Services
two.1.4) Short description
Uttlesford District Council are seeking to procure printing services for its elections, polls and annual electoral registration activities.
Quality, reliability and a proven track record in printing and delivering electoral printing are key requirements.
Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £200,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
Electoral printing and mailing services to cover a 5 year cycle of elections although the contract will allow for an further 2 year extension.
The contract will include the printing of poll cards, postal voting packs, elector registration documents, ballot books and other related items.
Distribution of many of these items is also required.
Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes. These numbers will rise slightly during parliamentary elections due to taken in from its neighbouring district – proposed Epping Forest (approx. 400 postal voters and 3,600 electors).
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-020481
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 January 2022
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Print Image Network Limited
Riverside House, Yew Street, Kings Reach Business Park
Stockport
SK4 2HD
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
National registration number
04009079
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £225,000
Total value of the contract/lot: £225,000
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=657427301
GO Reference: GO-2022114-PRO-19501018
six.4) Procedures for review
six.4.1) Review body
Chelmsford City Council
Civic Centre
Chelmsford
CM1 1JE
Telephone
+44 1245606606
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Chelmsford City Council
Civic Centre
Chelmsford
CM1 1JE
Telephone
+44 1245606606
Country
United Kingdom