Section one: Contracting authority
one.1) Name and addresses
Bishop Challoner Catholic Federation of Schools
352 Commercial Rd
London
E1 0LB
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
https://www.bishopchallonerfederation.towerhamlets.sch.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bishop Challoner Catholic Federation of Schools ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services for Bishop Challoner Federation of Schools.
Bishop Challoner Catholic Federation of Schools has a separate Girls School, Boys School and 6th Form located on one site in Shadwell (London Borough of Tower Hamlets).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,087,645
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Bishop Challoner Federation of Schools.
Bishop Challoner Catholic Federation of Schools has a separate Girls School, Boys School and 6th Form located on one site in Shadwell (London Borough of Tower Hamlets). Currently there are approximately 1,500 pupils across all 3 ‘schools’. The GCSE results are continuously improving and pupils achieve excellent A-level results. There are 210 teaching and administrative staff.
The new buildings project for Bishop Challoner was completed approximately 12 years ago. Since then pupils have enjoyed the use of the state-of-the-art facilities including the well-equipped food and design technology rooms, science labs, music rooms, art studios, sports hall, drama studio, dance studio and theatre. There are also 46 classrooms, some of which are set up as ICT suites, as well as a number of faculty offices and senior leadership offices. There is an executive head suite including a boardroom as well as administration and finance offices.
Tender information:
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.
The contract being tendered is for three years in duration from1st August 2022 until 31st July 2025 with the option to extend upon agreement with the school, for a maximum of a further 2-year period. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Current cleaning arrangement:
At present there are 15 cleaning staff employed for this contract
The current incumbent contractor is Nviro Limited
There are not any incumbent members of cleaning staff who are members of the LGPS
Please be advised that the Trust has a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £5m
The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m
The annual value of the current contract is £217,529 and therefore the total value of this contract over the maximum 5-year term is £1,087,645
Please see SQ Document for further information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-030131
Section five. Award of contract
Contract No
030131
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 May 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Birkin Cleaning Services Ltd
5 Silver Court, Watchmead, Welwyn Garden City
Hertfordshire
AL7 1LT
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
National registration number
1057375
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,083,161.7
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=708875815
GO Reference: GO-2022727-PRO-20680258
six.4) Procedures for review
six.4.1) Review body
Bishop Challoner Catholic Federation of Schools
London
Country
United Kingdom