Section one: Contracting authority
one.1) Name and addresses
University of South Wales
Procurement Officer, University of South Wales, Finance Dept, Llantwit Road
Pontypridd
CF37 1DL
Contact
Tina Struebig
Telephone
+44 1443482383
Fax
+44 1443482384
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0315
one.1) Name and addresses
Royal Welsh College of Music and Drama
Castle Grounds, Cathay's Park
Cardiff
CF10 3ER
Telephone
+44 2920391381
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1108
one.1) Name and addresses
Merthyr Tydfil College
Merthyr Tydfil College, University of Glamorgan, Ynysfach
Merthyr Tydfil
CF48 1AR
tina.struebig@southwales.ac.uk
Telephone
+44 1685726000
Country
United Kingdom
NUTS code
UKL15 - Central Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1033
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Facilities Management Soft Services to the USW Group
Reference number
1680
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of South Wales Group is seeking to appoint a contractor to manage its provision of Facilities Management (FM) soft services across the group. The services within this tender comprise of 4 Lots: Security & Postal Distribution Service, Cleaning, Grounds Maintenance and Waste.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £16,330,052
two.2) Description
two.2.1) Title
Security & Postal Distribution
Lot No
1
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Central Valleys, Cardiff, Newport
two.2.4) Description of the procurement
The Security provision is provided to USW sites and RWCMD. The current provision consists of manned guarding, CCTV control room management, Mobile Patrols, Open and closing of buildings and Keyholding. The Postal Distribution Service is currently provided by our security contractor for the USW contract only. The service includes the supply of two postal vehicles which provide an internal and external postal distribution across the group. The supplier is to procure the vehicles and provide costs
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Reporting & Cost Transparency / Weighting: 30
Quality criterion - Name: Holiday & Sickness Cover / Weighting: 10
Quality criterion - Name: Training & Continuous Development/Improvement / Weighting: 15
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cleaning
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Central valleys, Cardiff & Newport
two.2.4) Description of the procurement
The current cleaning provision is provided to all parts of the group under this tender. The Cleaning specification is a mixture of input and output specifications and also includes window cleaning, pest control, washroom services, clinical waste removal and consumable supplies.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Reporting & Cost Transparency / Weighting: 30
Quality criterion - Name: Holiday & Sickness Cover / Weighting: 10
Quality criterion - Name: Training & Continuous Development/Improvement / Weighting: 15
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Central Valleys, Cardiff & Newport
two.2.4) Description of the procurement
Grounds maintenance is currently only provided to USW. The service comprises grass cutting and weed spraying.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Reporting & Cost Transparency / Weighting: 30
Quality criterion - Name: Holiday & Sickness Cover / Weighting: 10
Quality criterion - Name: Training & Continuous Development/Improvement / Weighting: 15
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Waste
Lot No
4
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Central Valleys, Cardiff & Newport
two.2.4) Description of the procurement
Waste services under this tender will cover USW and RWCMD. Services will consist of General Waste, Recycling, Glass, Food, Confidential, and hazardous waste.
two.2.5) Award criteria
Quality criterion - Name: Contract Management / Weighting: 15
Quality criterion - Name: Reporting & Cost Transparency / Weighting: 30
Quality criterion - Name: Holiday & Sickness Cover / Weighting: 10
Quality criterion - Name: Training & Continuous Development/Improvement / Weighting: 15
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Additionally, the USW Group is potentially looking for the contract to run for 7, 8 or 10 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-002186
Section five. Award of contract
Lot No
1
Title
Security & Postal Distribution
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2021
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kingdom Services Group Limited
Willow House, 1 Woodlands Park, Ashton Road
Newton-le-Willows
WA120HF
Telephone
+44 8450517700
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £6,831,832
Section five. Award of contract
Lot No
2
Title
Cleaning
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
OCS Group UK Limited
4 Tilgate Forest Business Park, Brighton Road
Crawley
RG119BP
Telephone
+44 7771814446
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,705,280
Section five. Award of contract
Lot No
3
Title
Grounds Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2021
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GROUND CONTROL LTD
GROUND CONTROL LTD, Kingfisher House, Radofrd Way
BILLERICAY
CM120EQ
Telephone
+44 1277650697
Fax
+44 1277630746
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £134,185
Section five. Award of contract
Lot No
4
Title
Waste
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2021
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Veolia Environmental Services (UK) Ltd
Kingswood House, Kingswood Crescent
Cannock
WS118JP
Telephone
+44 2035672047
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £658,755
Section six. Complementary information
six.3) Additional information
Procedure
Please note this is a competitive procedure with negotiation which has two stages. The first stage is a Pre Qualification Questionnaire - PQQ and those who are successfully shortlisted on the criteria set out in the PQQ will be invited to the second stage Invitation to Tender - ITT. The Negotiation stage then takes place after bidders have submitted their tender returns and they have been evaluated in line with the criteria set out in the ITT.
The University of South Wales Group may award the contract on the basis of the initial tenders without negotiation. This we have
indicated, in the contract notice and in the invitation to confirm interest - PQQ, that we reserve the possibility of doing so.
Supplier Engagement Meeting
As part of engaging with prospective contractors, the USW Group is looking to hold Supplier Engagement meetings in order to introduce the Group to you. The dates scheduled are the w/c 22nd February 2021 and shall be by appointment only and conducted using Microsoft Teams.
You are invited to submit any questions you have, in advance of the meetings, via the Sell2Wales Q & A function of this notice. These need to be submitted by midday, Wednesday 10th February 2021. These questions will be answered in your individual meetings and once all meetings are concluded they will be shared via an additional document to this notice for transparency.
Once you have submitted your questions for the Supplier Engagement Meeting we will be in contact to arrange your appointment.
NOTE: please submit your questions for the Supplier Engagement Meetings in one posting to the Q & A function. This will make the
appointment process easier to administer.
Site Visits
Due to the current Covid 19 pandemic and its movement restrictions, site visits will be agreed and arranged in line with the most current Welsh Government guidance. Please e mail procurement@southwales.ac.uk - marked only as Site Visit - with any requests.
Submissions
Your PQQ submission must be uploaded to the Sell2Wales portal Postbox. Your submission must be received by the closing time and
date of midday, Monday 8th March 2021. You should allow adequate time for the loading of your documents so as to ensure receipt as the Postbox will electronically close at the deadline time and no further submissions will be accepted. Tender submissions outside of this method will not be considered.
(WA Ref:113341)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom