Section one: Contracting authority
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE12FS
Contact
Sherry Russell
Telephone
+44 1332640768
Country
United Kingdom
NUTS code
UKF11 - Derby
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Demand Responsive Transport Service for the City of Derby
Reference number
TD1904
two.1.2) Main CPV code
- 60112000 - Public road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
In response to the National Bus Strategy launched by the government in March 2021, Derby City Council submitted a Bus Service Improvement Plan (BSIP) which included a proposal to pilot Demand Responsive Transport (DRT) to serve part of the city, which, if successful would be rolled out to other areas of the city. The project is a key deliverable in the Governments ambition to grow bus usage and to deliver better bus services. The project will also contribute towards National and Local Decarbonising Plans to achieve zero emissions fleet vehicles.
The main aim of the DRT service is to support the local bus network by offering more service flexibility to parts of the city not directly served by the high frequency services available on the main corridors. Another key aim will be to offer seamless journey opportunities linking major destinations (eg hospital, major employers) with areas that are currently not directly accessible or require a number of connections.
The service will be procured through two separate lots - one covering the service operation and the other technological provision.
The project delivery target for the service commencing is end of March 2023 with a potential extension to the service commencing end of March 2024. This is subject to an agreement from the awarding grant authority, The Department for Transport.
Should the Council decide to progress with a formal procurement process a Contract Notice will be published. Following publication of the Contract Notice, the Invitation to tender documents will be available via https://www.eastmidstenders.org. Please note that the date given at II.3. Estimated date of publication of contract notice is for indicative purposes only.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
DRT Transport Operator
Lot No
1
two.2.2) Additional CPV code(s)
- 60100000 - Road transport services
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
The service must be available Monday to Saturday to facilitate commuters, workers and leisure users. The exact hours of operation will be agreed with the successful operating partner. Some extended hours may be required to facilitate shift working at the hospital and employment sites in the area.
The intention is the vehicles will be purchased and provided by the City Council and will remain the property of the authority. Some or all of the vehicles may be battery electric. The operator will be responsible for providing and paying for all fuel, tyres and maintenance requirements during the period of the operating contract.
two.2) Description
two.2.1) Title
DRT Technology Provider
Lot No
2
two.2.2) Additional CPV code(s)
- 63712000 - Support services for road transport
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
The technology provider will be required to provide a web platform and mobile app for the service, which should include four distinct user applications:
1) Passenger mobile application
2) Web-based journey planning and booking application
3) Driver mobile application
4) Web-based Operational Management, Administration and Reporting system (back-office) for operators and the Local Authority
The System will be used by four main user groups:
1) Passengers for journey planning, trip booking and travelling
2) Operators for service management and booking taking via phone
3) Drivers for undertaking scheduled trips
4) Derby City Council for service monitoring
two.3) Estimated date of publication of contract notice
1 November 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
As part of this Prior Information Notice, the Council is undertaking a Pre Procurement Market Engagement (PPME) exercise. The Pre-Procurement Market Engagement documents are available from the 26 July 2022 until the 25 August 2022 (the deadline for responses is 12 Noon 25 August 2022) via https://www.eastmidstenders.org. The Council will consider the input and responses received as part of the PPME to help inform the Council's options and further decision making.
Should the Council decide to progress with a formal procurement process a Contract Notice will be published. Following publication of the Contract Notice, the Invitation to tender documents will be available via https://www.eastmidstenders.org. The publication of the notice and Invitation to Tender is anticipated to be 1st November 2022.